Document Controller

Overview

The Document Controller role at Basatin Landscaping based in Abu Dhabi is essential for managing and organizing project and operational documents within the Construction Operations team. This position ensures efficient project delivery by controlling documentation flows and ensuring compliance with quality and regulatory standards.

Key Responsibilities

• Maintain precise filing and archiving of all project documents to enable quick access and maintain version control.
• Collaborate with project teams to implement QA/QC document procedures aligned with company and industry norms.
• Coordinate communication between contractors, suppliers, and internal teams to facilitate smooth project progression.
• Assist in preparing and distributing reports, drawings, and specifications related to landscaping, irrigation, and utility services.
• Regularly update and safeguard the document management system to ensure data integrity.
• Provide site supervision teams timely access to technical documentation needed for landscaping tasks and MEP coordination.
• Track document deadlines and expirations, taking necessary steps to sustain compliance.
• Work closely with the Operations - Construction team to promote teamwork and customer-centric focus.

Qualifications and Experience

Candidates typically possess certifications or diplomas relevant to document control, construction management, or administrative support. Knowledge of landscaping, irrigation, and utility service documentation is preferred. Basic technical and data literacy is important due to the reliance on digital management systems.

Successful applicants usually have prior experience in document control or comparable administrative roles within construction or landscaping, with understanding of MEP coordination and site supervision. Experience managing documentation in customer-oriented operational environments is crucial.

Skills and Competencies

• Strong action-oriented approach and excellent communication abilities.
• Thorough understanding of QA/QC procedures.
• Capability to manage multiple document workflows simultaneously while ensuring compliance with standards.
• Familiarity with landscaping project execution and irrigation system documentation benefits performance.
• Proficiency in using document management software, accuracy in data entry, and ability to collaborate with diverse teams.
• Reliability, accountability, and proactive problem-solving aptitude in dynamic operational settings.

Professional Development

Opportunities for training in advanced document management tools and project coordination specifically tailored for landscaping and construction industries are available.