Document Controller and Platform Administrator

About Inkers Technology

Inkers Technology, headquartered in Bengaluru with offices in the USA and UAE, specializes in creating large-scale AI and ML solutions tailored for the construction sector. Leveraging advanced technologies like AI, computer vision, and deep neural networks, the company has launched innovative products such as “Kael”, an AI-driven construction project manager that forecasts delays, identifies risks, automates reporting, and controls costs through real-time intelligence. Additionally, their hardware platform “Observance” employs LiDAR, thermal imaging, and AI analyses to produce BIM models and monitor deviations, providing detailed as-built data. The organization is focused on advancing technology applications across various industries.

Role Overview

We seek a technically adept Document Controller and Platform Administrator based on-site in Ahmedabad to oversee the documentation lifecycle across construction projects and act as the central liaison between project teams and our AI-based project management platform. This vital role supports mostly construction-experienced team members by managing accurate and timely project data entry, enabling AI insights for project intelligence.

Key Responsibilities

• Serve as the main platform contact for civil, MEP, quality, safety, and design coordinators, helping with their day-to-day platform usage.
• Ensure prompt and accurate uploading of all essential project documentation to facilitate AI validation, compliance, and tracking.
• Configure and maintain document workflows, approval routes, and submission tracking within the platform.
• Monitor data completeness and accuracy from team inputs, reporting discrepancies to the Project Manager.
• Assist with onboarding and continuous training of team members on platform procedures and document control.
• Troubleshoot platform data issues and guide users appropriately.
• Maintain the project's document management system for correct naming, versioning, and archiving.
• Manage document receipt, registration, distribution, and archiving of critical files such as drawings, RFIs, submittals, contracts, and correspondence.
• Oversee revision control to guarantee current drawings are used by all site teams.
• Coordinate document review and approval processes with clients, consultants, and contractors, closely monitoring deadlines.
• Issue transmittals and keep a detailed transmittal register.
• Support compliance with RERA documentation procedures to keep project records audit-ready for filings and milestones.
• Maintain statutory document registers including permits, NOCs, approvals, and inspection certificates.
• Prepare comprehensive documentation for client handovers, audits, and regulatory reviews.
• Generate regular reports on document status and platform activity for both the Project Manager and client.

Qualifications and Skills

• 2 to 4 years of experience in document control, IT support, platform administration, or related disciplines; construction or infrastructure project experience is advantageous but not mandatory.
• A degree or diploma in IT, Computer Science, or related technical fields.
• Strong expertise with digital document management platforms like Aconex, Procore, ProjectWise, SharePoint, or others.
• Capability to quickly learn and manage new SaaS or AI-enabled project platforms; prior exposure to AI project tools is beneficial.
• Clear communication skills to explain technical platform features to non-technical users.
• Familiarity with construction document workflows such as drawing registers, RFI tracking, and submittal processes is preferred.
• Highly organized, detail-focused, dependable, and proficient with Microsoft Office applications.

Location

This is an on-site position based in Ahmedabad, Gujarat, India.