Conference & Events Coordinator

About the role

Oaks Cypress Lakes Resort is seeking a motivated Conference & Events Coordinator to join the team on a part-time, onsite basis. This position suits someone who enjoys working in a busy environment and takes pride in creating smooth, well-run events from the first enquiry through to the final follow-up.

You will act as the main contact for clients while coordinating closely with internal teams to help conferences, meetings, and events run efficiently and deliver a high standard of guest experience.

Key responsibilities

• Handle conference and event enquiries from the first point of contact through to post-event follow-up.
• Draft function sheets, contracts, and event orders with accuracy and care.
• Review and qualify event proposals, accepting only those that align with availability and the conference marketing and strategy plan.
• Contribute ideas to strengthen the event planning and delivery process.
• Be on hand during events to support execution and resolve any last-minute adjustments.
• Support negotiations for space agreements, secure event space, and arrange catering, supplies, audiovisual equipment, and suitable décor such as florals, linens, and colour themes in line with Minor Hotels’ standards.
• Build and maintain strong knowledge of the property and its food and beverage offerings to support sales conversations with clients.

Shift information

The roster may include evening and weekend work depending on event needs, and this schedule is subject to change.

Requirements

• At least 6 months of experience in a similar position within tourism, hospitality, or events.
• Strong ability to sell and build relationships.
• Excellent communication skills, with strong attention to detail and time management.
• Good problem-solving ability and a cooperative approach to teamwork.
• Professional presentation and willingness to work weekends and public holidays.
• Genuine interest in hospitality and a desire to keep developing your career.

Additional information

Minor Hotels is one of Australasia’s largest accommodation groups, operating more than 70 properties in the region and a worldwide portfolio of 640 properties across over 66 countries. Its brands include Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, with a presence across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America.

The organisation emphasises employee development, a supportive team environment, and a workplace culture focused on exceptional guest service, collaboration, innovation, and personal growth.

Benefits

• Access to learning and development programs to support career progression.
• 50% off stays at Minor Hotels across Australasia, plus 20% off for friends and family.
• Discounted accommodation offers across international hotel brands within the group.
• Cashback and savings at more than 400 retailers across Australia and New Zealand.
• Discounted entertainment and leisure experiences.
• Special health insurance offers and workplace banking benefits.
• Employee assistance program and personalised wellness support.

Eligibility

Applications are only open to candidates who have the legal right to work in Australia or New Zealand.