Clinical Trial Research Assistant

About Vail Health

Vail Health is a modern mountain healthcare organization built around a 520,000-square-foot, 56-bed hospital in Vail. The facility is designed to deliver high-quality care in a setting with scenic mountain views and a central Vail location.

Role Overview

This role supports the Vail Health Behavioral Health Innovation Center (VHBHIC) research team by helping manage clinical trials through patient coordination, data handling, and administrative support. The position is focused on accurate protocol execution, documentation, and compliance with study requirements.

Key Responsibilities

• Partner with the principal investigator, clinical trial research supervisor, and clinical research coordinator to carry out recruitment plans in line with IRB approvals.
• Help identify and screen potential study participants using approved phone-based and in-person pre-screening methods.
• Provide administrative support by arranging study visits, meetings, and communications with participants, as well as coordinating clinician coverage when needed.
• Support enrollment activities by ensuring informed consent is collected, documented, and filed correctly and on time.
• Record study data accurately, monitor participant enrollment status, and document withdrawals, including reasons and follow-up contact attempts.
• Handle routine data entry, database upkeep, and preparation of study reports and summaries.
• Assist with building study databases and carrying out user acceptance testing.
• Support study visits by administering questionnaires and conducting participant interviews.
• Maintain required study records such as case report forms, regulatory binders, drug dispensing logs, and other compliance documents.
• Assist with quality checks, internal audits, and preparation for external audits or inspections.
• Collect, process, and document laboratory samples according to protocol and regulatory standards.
• Take part in training sessions and team meetings as needed.
• Follow confidentiality, ethics, HIPAA, and institutional compliance requirements, while demonstrating Just Culture principles.
• Carry out other assigned tasks as needed.

Requirements

• Prior exposure to clinical trial administration is preferred.
• Working knowledge of Good Clinical Practice and regulatory compliance is expected.
• Spanish fluency is preferred.
• Phlebotomy certification is preferred.
• Applicants should be enrolled in, or have completed, a relevant program or degree in psychology, nursing, biomedical science, healthcare, life science, or a related field.
• Must be HIPAA compliant.

Compensation

Pay is hourly and depends on relevant education and experience. The stated range is USD 22.60 to USD 29.67 per hour.

Benefits

• Competitive wages.
• Four weeks of paid parental leave.
• Housing programs.
• Childcare reimbursement.
• Medical, dental, and vision coverage.
• Tuition assistance.
• Existing student loan repayment support.
• Specialty certification reimbursement.
• Annual supplemental educational funds.
• Up to five weeks of paid time off in the first year, with additional accrual over time.
• 403(b) retirement plan with immediate matching.
• Life insurance.
• Short- and long-term disability coverage.
• Up to $1,000 each year for wellbeing reimbursement.
• Recreation discounts.
• Pet insurance.

Additional Information

This posting is not meant to list every task, skill, effort, or working condition associated with the role. It reflects the general scope and level of the position.