Bid Coordinator

About Paywise

Paywise is in a phase of rapid, ongoing expansion, creating a great opportunity to join a team that is focused on growth, collaboration, and quality. The organisation is intentionally building a supportive, energetic, and team-oriented culture where innovation and people are valued. Employees are encouraged to develop their careers, celebrate achievements, and contribute to a high-performance environment.

In this role, you will help support business growth by coordinating strong, compliant, and persuasive bid submissions that assist in winning new work.

Role overview

As the Bid Coordinator, you will report to the Bid Manager and provide full coordination support across the bid and tender lifecycle. The position can be based in either the North Sydney or Perth office and is a full-time on-site role. You will work closely with the Business Development and Account Management teams to prepare polished submissions that are accurate, compliant, and delivered on time.

This is a dynamic role where strong time management, precision, and stakeholder coordination will directly support new business outcomes.

What’s on offer

• Option to work from the modern North Sydney office or the Perth office
• Competitive pay plus superannuation
• Additional Loyalty Leave as your tenure grows
• Opportunities for professional growth in a fast-growing business
• Salary packaging and employee benefits
• 24/7 wellbeing support through the Employee Assistance Program (Sonder) for you and your family
• A supportive, high-achieving workplace where contributions are recognised

Key responsibilities

• Support the preparation and coordination of bids, proposals, and tender submissions.
• Check documents for correctness, formatting quality, and alignment with brand standards.
• Keep bid schedules on track, monitor progress, and help ensure all deadlines are achieved.
• Update the CRM and maintain accurate records of bid activity.
• Manage the Bid Library and keep the content and supporting resources current.
• Work with internal stakeholders to collect the information and materials needed for submissions.
• Assist with pitch presentations and other requirements for the wider business development team.

About you

You are exceptionally organised, attentive to detail, and comfortable working in a busy, fast-moving setting. You take responsibility for your work, communicate clearly, and bring a proactive, practical approach to solving problems.

Skills and experience required

• At least 2 years of experience in bid coordination, proposals, or a similar position.
• Solid knowledge of tendering and submission workflows.
• Demonstrated ability to juggle several deadlines in a high-pressure environment.
• Strong capability across Microsoft Word, PowerPoint, and Excel.
• Excellent written communication and document formatting skills.
• Strong organisational ability and a high level of accuracy.
• A proactive, independent, and team-oriented approach.
• A relevant tertiary qualification in communications, marketing, business, or a related area.

Equal opportunity statement

Paywise is committed to creating a diverse and inclusive workplace where people from all backgrounds feel respected and valued. Applications are welcomed from candidates of all backgrounds.