Assistant Manager / Senior Executive - Fund Administration

Overview

As a member of the Governance & Service Excellence Division, you will collaborate with Social Service Agencies (SSAs), government entities, and funding bodies to oversee and distribute funds supporting disability-related programs and services. Your work ensures these programs effectively address the changing needs of persons with disabilities and their caregivers.

Key Responsibilities

• Manage fund budgets including preparation, approval, disbursement requests, utilization monitoring, and oversee annual audits.
• Administer grants by processing disbursements according to funding agreements, ensuring accuracy and timeliness.
• Maintain comprehensive records of grant disbursements and reconcile transactions within internal systems.
• Supervise funding aspects for specific program types, including evaluation of applications, handling appeals, reviewing funding models, budgeting, and disbursements.
• Maintain detailed records of applications, approvals, disbursements, and program outcomes; prepare and execute agreements with SSAs.
• Ensure compliance with government policies, audit mandates, and internal SOPs; prepare reports for funders and assist with audit inquiries.
• Conduct regular data accuracy and compliance checks.
• Recommend and implement process improvements, participate in digitalization projects, and support user acceptance testing for system enhancements.
• Collaborate with IT and vendors to resolve system issues and streamline workflows.
• Assist with data handling tasks including entry, extraction, and report generation for operational dashboards and senior management.
• Provide operational assistance to internal teams and external partners regarding disbursement timelines, documentation, and funding inquiries.
• Undertake special projects as assigned by reporting officers.

Qualifications and Experience

• Degree in Accountancy, Finance, Business, or other quantitative disciplines.
• At least 2 to 3 years of experience in grant administration, finance operations, or public sector processes; fresh graduates with strong aptitude are encouraged to apply.
• Detail-oriented with strong numerical skills.
• Excellent critical thinking, problem-solving, and project management capabilities.
• Effective written and verbal communication skills.
• Strong interpersonal skills for engaging both internal and external stakeholders.
• Capable of managing high volumes of transactions and documentation efficiently.
• Adaptable, able to work both independently and collaboratively; skilled in multitasking in dynamic environments.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Additional Information

To apply, please submit your detailed resume including your current and expected salary figures and reasons for leaving your current role, if applicable. Only shortlisted candidates will be contacted.