Administrative Assistant

About the Role

We are hiring an Administrative Assistant for a well-established E-tobacco enterprise, part of a global corporate network based in Dubai. The role involves supporting office efficiency and assisting various teams with administrative duties.

Key Responsibilities

• Provide comprehensive administrative and clerical support to the team.
• Manage all incoming communications including calls, emails, and correspondence.
• Organize and schedule meetings, appointments, and maintain up-to-date calendars.
• Prepare business documents such as reports and presentations.
• Maintain and organize office records, files, and data systems.
• Arrange travel logistics, accommodations, and manage expense reporting as required.
• Oversee office supplies, inventory management, and vendor interactions.
• Assist with document control and data input tasks.
• Support HR and Finance departments with routine administrative activities.
• Ensure smooth day-to-day office operations and uphold a professional office environment.
• Undertake additional tasks assigned by the management team.

Candidate Requirements

• Bachelor’s degree or diploma in Business Administration or related discipline.
• Minimum 2 to 4 years’ experience in an administrative or office support capacity.
• Strong command of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent English communication skills, both written and spoken.
• Exceptional organizational and time management capabilities.
• Ability to handle multiple tasks and work autonomously in a fast-moving environment.
• Meticulous attention to detail with a focus on accuracy and confidentiality.
• Prior experience in manufacturing or FMCG sectors is considered beneficial.