Administrative Assistant, Maintenance and Document Control

About Braskem

Braskem is a global company committed to people and sustainability, driving the Circular Economy through its value chain. With a dedicated team of 9,000 members, Braskem focuses on enhancing lives with sustainable chemical and plastic solutions. The company's innovative spirit fuels a diverse portfolio of plastic resins and chemical products serving industries like food packaging, construction, manufacturing, automotive, agribusiness, and healthcare. Braskem operates 40 industrial units across Brazil, the United States, Mexico, and Germany, with products exported to over 70 countries. Braskem America, headquartered in Philadelphia, is a leading U.S. polypropylene producer with six production plants, an Innovation and Technology Center, and a New Renewable Innovation Center.

Job Summary

Braskem America is seeking an Administrative Assistant to support the Maintenance and Document Control departments at its La Porte, TX facility. This role is crucial for daily operations and strategic document improvement initiatives. The ideal candidate will possess strong organizational skills, meticulous attention to detail, and the ability to work autonomously in a dynamic environment. Physical requirements include prolonged sitting and standing, and the use of a step ladder. Accuracy in data entry and reading is essential to prevent payment or filing errors.

Key Responsibilities

• Provide comprehensive administrative support to the Maintenance Leader, including managing activities, initiatives, project tasks, and document updates, while fostering a positive work atmosphere.
• Process invoices for maintenance and other critical plant operations, adhering strictly to procurement guidelines.
• Assist with document control by organizing and managing equipment documentation across various network locations. This involves evaluating and removing obsolete files, renaming and organizing current documents, updating metadata and tracking information in Excel, populating Excel load sheets, scanning physical documents, and uploading files to SmartPlant Foundation.
• Coordinate various site activities such as meeting arrangements, video conferencing for town halls, catering orders, and disseminating information through email and web platforms.
• Operate with independence, demonstrating initiative and effectively managing multiple priorities.
• Communicate effectively with diverse individuals and stakeholders.
• Maintain a proactive and open-minded approach to learning and development.
• Handle sensitive information with the utmost discretion, professionalism, and maturity.
• Exhibit a professional work ethic while contributing to a positive work environment.
• Act as a point of contact for departmental activities, including organizing meals, large meetings, and performing receptionist duties like greeting visitors and site escorts.

Additional Information

The successful candidate may be placed at a level and/or ladder appropriate to their qualifications. Candidates must be legally authorized to work in the United States without requiring future sponsorship. Braskem is an equal opportunity employer committed to diversity and inclusion, providing reasonable accommodations to qualified individuals. Applications are welcomed from all qualified individuals regardless of race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other protected characteristic under applicable law. For accommodation requests during the application process, please contact the Talent Acquisition team.