Administrative Assistant - Factory

About the Role

Join MBRF, a leading global food company impacting the lives of many families worldwide by emphasizing quality, innovation, and a committed workforce. This role involves providing comprehensive administrative support to the Maintenance Manager and their department within a dynamic manufacturing setting in Abu Dhabi.

Key Responsibilities

• Deliver daily administrative assistance to the Maintenance Manager and maintenance team.
• Oversee all departmental purchasing functions including CAPEX requests, purchase order tracking, invoice management, and cross-department stakeholder coordination.
• Manage financial processes such as monthly provision monitoring, petty cash handling, and other related financial tasks.
• Generate and evaluate maintenance reports utilizing SAP and other business systems, ensuring accurate data dissemination.
• Compile departmental KPIs and develop polished presentations and reports for monthly managerial reviews.
• Maintain training schedules, compliance tracking, and training documentation to meet mandatory requirements promptly.
• Create attendance records, maintain staff files, and assist with workforce administration within the maintenance department.
• Coordinate departmental meetings, travel arrangements, team events, and other operational activities.
• Manage both electronic and physical document control including technical records.
• Assist with internal audits and compliance related to health & safety, food safety, and corporate governance standards.
• Ensure strict adherence to the company's Sustainability Policy, promoting activities aligned with Environmental, Social, and Governance (ESG) objectives.

Candidate Profile

• Advanced proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and Access, along with internet navigation skills.
• Practical experience and knowledge of SAP software.
• Strong interpersonal and communication abilities suitable for interacting across various organizational levels.
• Experience in managing scheduling, meetings, training sessions, travel, and leave requests for departmental staff.
• Exceptional verbal and written communication skills paired with excellent organizational capability.
• Flexibility regarding work hours as required.
• Background in office administration supporting senior management is preferred.

Essential Competencies

• Efficient administrative and operational coordination within a maintenance context, ensuring smooth departmental functioning.
• Competence in SAP and reporting tools to accurately generate maintenance-related reports and maintain records.
• Detailed management of financial processes including purchase requests, invoice handling, and budget administration.
• Strong organizational skills enabling priority management in a fast-paced environment with multiple stakeholders.
• Effective communication and relationship-building skills facilitating collaboration with maintenance, operations, HR, finance, and external suppliers.

What MBRF Offers

• A global, cooperative, and energetic workplace culture.
• A corporate environment dedicated to customers, employees, and environmental responsibilities.
• Opportunities for growth across different levels and functions.
• Competitive remuneration package.

Additional Information

This position is based in Abu Dhabi, United Arab Emirates, and is a full-time onsite role. TALENTMATE facilitates the recruitment process but advises candidates to verify prospective employers independently. Applicants should refrain from sharing financial information and be alert to potential fraud.