Administration and Business Support Coordinator

Role Overview

The Administration and Business Support Coordinator will facilitate daily operational tasks at Daikin Qatar. This multifaceted position involves managing office administration, front-desk coordination, assisting the Managing Director, and supporting specific marketing initiatives. The coordinator will collaborate with internal teams, clients, suppliers, and other stakeholders to ensure efficient business activities.

Key Responsibilities

• Manage the reception area to greet visitors and guests professionally.
• Handle incoming communications including calls, emails, and general inquiries.
• Organize visitor logistics, meetings, hospitality, courier services, and deliveries.
• Provide daily administrative assistance to various internal departments.
• Oversee office supplies, documentation, record-keeping, and overall office coordination.
• Liaise with suppliers and service vendors as needed.
• Deliver administrative and coordination support to the Managing Director including scheduling, correspondence, and follow-up tasks.
• Facilitate communication between internal teams and external stakeholders on assigned matters.
• Assist dealer showrooms and sales channels by managing marketing materials and product visibility.
• Coordinate social media content and digital marketing efforts.
• Support marketing campaigns, events, exhibitions, and promotional activities with appropriate logistics and coordination.
• Work with marketing agencies, suppliers, and internal units to ensure seamless marketing operations.

Qualifications and Skills

• A bachelor's degree or diploma in Business Administration, Marketing, Communications, or a related discipline.
• At least 3 years of pertinent experience in administration, office coordination, business support, or marketing assistance.
• Experience in a corporate or multinational organization is beneficial.
• Strong verbal and written communication skills in English; Arabic proficiency is an asset.
• Competent use of Microsoft Office suite, especially Word, Excel, and Outlook.
• Professional demeanor with a customer-focused approach.
• Excellent organizational skills with keen attention to detail.
• Capability to juggle multiple priorities, work efficiently under pressure, and adapt to changing demands.
• A proactive and dependable attitude with the ability to collaborate across teams and engage diverse stakeholders.