Admin Business Partner

Role overview

Canva is hiring an Admin Business Partner (Executive Assistant) to support a senior executive in Sydney. The role is for someone who can move quickly, handle sensitive information carefully, and simplify complex workflows by engaging the right people at the right time. The position reports to the Chief of Staff for the executive being supported.

Work location and setup

This role is anchored in Sydney, New South Wales, Australia. The company’s flagship Sydney campus is in Surry Hills and is designed as a collaborative workspace. The working model is hybrid, offering a mix of remote work and on-campus time for in-person collaboration when it is most useful. The employer is specifically seeking someone who is based in Sydney.

What the role involves

You will support a senior leader by helping them focus on the highest-value priorities. The job calls for a highly organised, proactive professional who can manage a busy workload, use AI wherever possible to work more efficiently, and serve as a central point of coordination across teams and external contacts.

• Handle calendar and inbox workflows, triaging a large number of meeting requests so the executive can stay focused on strategic priorities.
• Build strong relationships with internal and external stakeholders and act as the communication link between the executive and the wider business.
• Support meeting preparation by coordinating materials, carrying out research, creating decks, and helping develop visual communications for important company updates.
• Arrange travel logistics and build itineraries that keep trips running smoothly.
• Manage a variety of administrative and operational tasks such as expenses, document refinement, and ad hoc support requests.

What they are looking for

The ideal candidate will have experience in administration, coordination, or operations and will be comfortable working in a fast-moving environment where priorities change often. They should be able to manage a high volume of requests without losing composure, bring a practical problem-solving mindset, and take initiative to improve processes. Strong emotional intelligence, attention to detail, and excellent judgement around communication and stakeholder management are important.

Benefits and perks

Canva offers a range of benefits designed to support both work and life outside work, along with opportunities for learning and development.

• Equity packages so employees can share in the company’s success.
• Inclusive parental leave for all parents and carers.
• An annual Vibe & Thrive allowance for wellbeing, social connection, office setup, and related needs.
• Flexible leave options that support rest, personal needs, and doing good.
• Access to in-house learning content, including AI/ML School, Canva Product Skills, Internal Coaching, and more.

Additional information

Hiring decisions are based on experience, skills, passion, and the ways a candidate can contribute to Canva’s culture. Applicants are asked to share the pronouns they use and to mention any reasonable adjustments they may need during the interview process.

About the company

Canva describes its mission as redefining how the world experiences design and aims to create a workplace with energy, connection, and a sense of fun alongside ambitious goals.