Accounts Payable Assistant

About Retirement Villages Group

Retirement Villages Group is revolutionizing later living by establishing vibrant communities where individuals live independently, stay socially connected, and enjoy life on their own conditions.

Role Overview

We are seeking an Accounts Payable Assistant to become a part of our Finance team located mainly at our London Victoria office. This hybrid position involves working approximately 2 to 3 days weekly onsite with flexibility for additional days to support essential business operations.

In this role, you will be instrumental in managing daily Accounts Payable tasks, ensuring supplier invoices, expenses, and payments are handled accurately and punctually across multiple entities within the Group. Collaborating closely with various departments and external suppliers, you will address queries, maintain robust financial controls, and contribute to the ongoing enhancement of our processes.

Key Responsibilities

• Accurately processing supplier invoices for various companies within the Group.
• Matching invoices to purchase orders using the Purchase-to-Pay system.
• Handling employee expense claims and company credit card payments.
• Preparing payment runs for suppliers, employee expenses, and CIS obligations.
• Reconciling supplier statements and resolving any discrepancies efficiently.
• Reviewing aged creditor balances to investigate outstanding amounts.
• Providing prompt and professional responses to supplier and internal finance inquiries.
• Supporting month-end closing activities, audits, and maintaining financial controls.
• Identifying and implementing process improvements to boost efficiency.
• Assisting the broader Finance team as needed.

Candidate Profile

The ideal candidate will possess prior experience in an Accounts Payable role within a busy finance environment and demonstrate a capability to manage diverse responsibilities effectively.

• Proven knowledge of the comprehensive Accounts Payable lifecycle.
• Exceptional attention to detail and accuracy.
• Strong organizational skills with an ability to prioritize and meet deadlines.
• Competent problem solver confident in investigating and resolving queries.
• Excellent communication skills with a strong customer service orientation.
• Experience using ERP or Purchase-to-Pay software systems.
• Proficient in Microsoft Excel.

Additional desirable qualifications and experience include:

• Familiarity with Coupa, Ariba, or similar Purchase-to-Pay platforms.
• Experience working with PMX ERP.
• Exposure to managing finances across multiple companies or entities.
• Understanding of VAT and CIS regulations.
• Experience contributing to process enhancements or implementing new systems.
• Holding or pursuing an AAT qualification.

Why Join Our Team?

At Retirement Villages Group, we pride ourselves on fostering a supportive environment where collaboration, consistent improvement, and ethical practices are central. Our guiding values shape our everyday work culture:

• Age Well
• Community
• Keep Improving
• Invest Wisely
• Planet Positive
• One Team

If you are ready to bring your expertise to a growing organization that truly appreciates its employees’ contributions, we encourage you to apply.