Job description

About Helical Pile Solutions Ltd.

Helical Pile Solutions, a specialist in deep foundation contracting with over 30 years of industry expertise, has recently become part of Java Holdings Ltd. Java's team brings over 50 years of experience in executing major electrical infrastructure projects across Canada.

Position Overview

We are currently seeking an Accounting Assistant to join our expanding team located in Nisku, Alberta. Reporting directly to the Controller, this role focuses on monitoring and reporting credit card transactions for multiple entities, managing payroll time entry, and generating accounts receivable invoices. Additional support in other accounting functions may also be required.

Key Responsibilities

Retrieve and consolidate credit card transactions via the online platform
Collect and confirm receipts from all card users
Assign appropriate codes and prepare reports for system posting
Create pivot tables to facilitate data uploads
Reconcile credit card transactions with statements
Address inquiries and resolve issues raised by cardholders
Gather timesheets and secure necessary approvals
Follow up on outstanding timesheets to ensure completeness
Input labor and equipment hours into the payroll system
Calculate statutory holiday pay as applicable
Generate reports for managerial review and approval
Create Labour Entry Messages (LEMs) from timesheet data
Produce accounts receivable invoices from LEMs and secure requisite approvals
Establish job folders and coordinate setup for new projects

Qualifications and Skills

Completion of high school diploma; additional post-secondary education is preferred
Between 2 to 5 years of experience in dynamic, fast-paced environments
Familiarity with job costing processes is an advantage
Strong numerical aptitude
Proficient in Microsoft Excel, particularly in creating and manipulating pivot tables
Excellent prioritization and time management skills to meet deadlines
Exceptional organizational abilities and meticulous attention to detail
Strong work ethic coupled with a positive and professional attitude
Capable of working independently as well as collaboratively across all organizational levels
Effective verbal and written communication skills

Working Conditions

Office setting with on-site presence required
Extended periods of computer screen work
Reliable personal transportation needed

Employee Benefits

Comprehensive Extended Healthcare Plan including Medical, Disability, Dental, and Vision coverage
Group Registered Retirement Savings Plan (RRSP)
Group Life Insurance encompassing Accidental Death & Dismemberment (AD&D) and Critical Illness coverage
Access to training and professional development opportunities
Employee Assistance Program offering counseling services

Accounting Assistant

Where you'll work