Tendering Specialist

Role Overview

We are looking for an energetic and meticulous Tendering Specialist to oversee the entire process of tender documentation, from preparation to submission and related administrative duties. The candidate will manage tenders from government and private sectors, liaising with internal teams to ensure bids are submitted accurately and punctually.

Key Responsibilities

• Regularly identify and track opportunities on government and private tender platforms.
• Prepare and collate tender documentation for timely submission.
• Analyze tender eligibility, technical requirements, and commercial conditions.
• Develop technical and financial bid documents aligned with tender demands.
• Communicate and collaborate with Sales, Projects, Purchasing, Accounts, and Management to obtain necessary paperwork.
• Manage tender submissions on platforms like Gem, CPP Portal, and other e-tendering sites.
• Keep accurate logs of tenders submitted, including EMDs, Bank Guarantees, bid progress, and deadlines.
• Address queries and modifications from clients related to tenders.
• Compile compliance statements, checklists, and auxiliary documents.
• Coordinate insurance formalities and maintain associated documentation.
• Ensure adherence to company guidelines and tender procedures.
• Maintain detailed documentation and management information system reports regarding tender activities.

Qualifications & Experience

• Bachelor's degree in Commerce, Business Administration, Engineering, or related domains.
• Minimum 2 years and up to 4 years of practical experience in tender documentation and management.
• Familiarity with e-procurement portals such as Gem, CPP Portal, and State Government e-Tender portals.
• Knowledge of insurance documentation processes is advantageous.
• Strong command over Microsoft Excel, Word, PowerPoint, and PDF editing applications.
• Excellent verbal and written communication skills.

Preferred Candidate Characteristics

• Female candidates are preferred.
• Self-driven with capability to perform efficiently under strict deadlines.
• Strong organization and documentation management skills.
• Effective coordination and communication aptitude.
• Detail-oriented with a focus on accuracy.
• Positive mindset and eagerness to learn and take responsibility.

Core Skills

• Tender documentation and management
• Expertise in e-tendering portals (Gem, CPP Portal)
• Bid preparation techniques
• Project and insurance documentation
• Proficiency in Microsoft Office suite
• Documentation control and management
• Coordination across departments
• Time management

Compensation & Benefits

• Engagement with large-scale government and private sector infrastructure projects.
• Opportunities for professional development and skill enhancement.
• A supportive and team-oriented workplace environment.