Talent Acquisition Coordinator

About the Role

The Talent Acquisition Coordinator at Qatar Fabrication Company (QFAB) is responsible for supporting the recruitment and onboarding processes with a strong focus on meticulous documentation, reporting, managing agency agreements, and handling invoicing. This role ensures that administrative aspects of recruitment and onboarding are executed efficiently and coordinates recruitment activities on behalf of the recruitment team, recruitment agencies, and new employees to deliver seamless support throughout the hiring cycle.

Key Responsibilities

• Manage the entire onboarding process for new employees, ensuring all required documentation such as offer letters and compliance forms are completed.
• Coordinate with departments like IT, HR, and General Services to facilitate workstation setup, account creation, and training schedules for new hires.
• Provide new employees with detailed information about company policies, procedures, benefits, and culture to foster a positive initial experience.
• Act as a primary contact for new hires during onboarding, promptly addressing their questions and concerns.
• Maintain thorough and up-to-date recruitment documentation, including candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats.
• Liaise with recruitment agencies to ensure all agreements and vendor contracts are current and compliant with company policies and legal standards.
• Monitor and track recruitment agency submissions and maintain smooth communication between candidates and hiring teams.
• Prepare purchase requests and supplier invoices related to recruitment services such as background checks and job advertisements, verifying their accuracy against agreed terms.
• Track recruitment expenses and assist with budget monitoring and financial reporting in collaboration with the finance team.
• Generate and maintain recruitment reports covering key indicators like time-to-hire and agency performance metrics, providing regular updates to leadership and HR teams.
• Ensure compliance with company policies, labor laws, and data protection regulations through periodic audits of recruitment files and processes.
• Maintain records of background checks, reference checks, and other pre-employment screenings accurately and thoroughly.
• Communicate effectively with candidates during onboarding to facilitate smooth transitions and provide timely information regarding company policies and procedures.
• Oversee subcontractor agreements related to recruitment and onboarding, ensuring terms are legally and company compliant.
• Coordinate scheduling and completion of trade tests or skill assessments as required for specific roles.
• Ensure timely processing of visa applications, gate passes, and other access requirements to avoid delays in new hire start dates.
• Provide administrative support to the recruitment team by managing calendars, arranging meetings, and preparing meeting materials.
• Assist with organizing recruitment events such as job fairs, webinars, and drives.
• Support special projects and perform ad-hoc duties as assigned by the Head of Talent Acquisition.
• Adhere to all relevant Safety, Health, Environment, and Quality (SHEQ) policies to maintain a secure and responsible working environment.
• Follow established departmental policies and procedures to ensure consistent and controlled work practices.

Qualifications and Experience

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• At least three years of experience in HR, recruitment coordination, or administrative roles focused on onboarding and documentation.

Additional Information

Preference will be given to Qatari candidates for this position.