Submissions Coordinator

About Fulton Hogan

At Fulton Hogan, we encourage embracing opportunities, taking initiative, and driving results. We value the courage, curiosity, and diverse viewpoints of our people and strive to work collaboratively to find safer, smarter, and more efficient methods in an ever-evolving environment. Continuous improvement is key, with resources dedicated to training, leadership, and mentoring support through partnerships with numerous industry organizations such as Engineers Australia, Chartered Accountants, CPA Australia, and more.

We are committed to promoting employee wellbeing by supporting flexible working arrangements, offering benefits like corporate health and fitness programs, health insurance discounts, personal banking assistance, retail discounts, extended paid parental leave, and access to our Employee Assistance Program for employees and their families. Additionally, our Purchase Leave Policy allows staff extra personal time during the year.

We actively engage in community impact initiatives through collaborations with groups like the Clontarf Foundation and Black Dog Institute, supporting indigenous groups and social enterprises to foster sustainable and resilient communities.

Competitive salary packages are available; contact our Talent Acquisition or People & Culture team for further details.

The Opportunity

Fulton Hogan is seeking an organized and administratively skilled professional to join our Southern Region Construction Submissions team based in Richmond. This is a full-time, 12-month maternity leave contract position. You will play a vital role in coordinating tender submissions for the Southern Construction Region across Victoria, Tasmania, and South Australia, ensuring all submissions are accurate, compliant, brand-aligned, and delivered promptly.

Join our Pre-Contracts team working on projects involving clients like VIDA roads, Yarra Trams, Melbourne Airport, the Level Crossing Removal Project, and the Department of State Growth.

Key Responsibilities

• Coordinate expressions of interest (EOI) and tender submissions with high standards and on schedule.
• Collaborate with the bid team to create and monitor submission timelines, milestones, and internal review processes.
• Prepare tender and submission documents using Microsoft Word templates and style guidelines.
• Gather necessary information, source visuals, and assist in reviewing and updating content with proper version control.
• Keep the Resource Library current by maintaining CVs, project sheets, and standardized text.
• Format and perform quality assurance checks on documents in Microsoft Word and PowerPoint; familiarity with InDesign is advantageous.
• Maintain orderly electronic filing systems for ease of access and audit readiness.
• Provide general administrative support to the Pre-Contracts team as required.

Candidate Profile

• Proficient in Microsoft Office, particularly Word and PowerPoint, at an intermediate to advanced level.
• Capable of handling demanding deadlines effectively with a strong sense of urgency.
• Detail-oriented with a commitment to producing polished and accurate documents.
• Excellent communication skills with a keen eye for proofreading, formatting, and grammar corrections.
• Experience with tenders, submissions, proposals, or document coordination is beneficial but not mandatory.

Our Values

Our team lives by the REAL values: Respect, Energy and Effort, Attitude, and Leadership. These principles guide us in cultivating a respectful, inclusive, and supportive workplace where everyone can thrive.

If these values resonate with you and you are keen to contribute, please consider submitting an application. We encourage candidates who may not fully meet every criterion to still apply, as we are interested in how your skills might complement our team.