Sr Administrative Assistant

Role overview

This position supports mid-level leaders with a wide mix of administrative responsibilities. The role centers on keeping day-to-day operations organized through calendar coordination, meeting preparation, communication handling, and project support. It also requires close collaboration with different leadership levels, strong discretion, and a service-oriented approach.

Key responsibilities

• Manage calendars for supported leaders, including availability planning, scheduling, meeting logistics, and organizing materials for meetings.
• Review meeting requests against priorities and availability, spot scheduling conflicts, and work proactively with others to resolve them.
• Help supported leaders organize their work more efficiently and effectively.
• Handle a moderate to heavy volume of inbox communication and connect information from multiple channels to help prioritize action items.
• Provide guidance on how to use travel, expense, and other department-specific technology tools.
• Draft, edit, and coordinate monthly reports when needed.
• Order supplies, manage role and access requests, and support onboarding activities for new employees.
• Research and arrange travel in partnership with the leaders supported, and assist with expense management.
• Create and maintain distribution lists and initiate selected HR-related tasks on behalf of supported leaders.
• Contribute to department or enterprise projects that may be complex and tied to strategy or broader business plans.

Required qualifications

• At least 4 years of related experience, or an equivalent mix of work experience, training, military service, or education.
• High school diploma is required; an associate degree is preferred.
• Strong organization, attention to detail, and follow-through.
• Clear verbal and written communication skills.
• Ability to collect, review, and combine information from different sources.
• Skill in setting priorities, managing several tasks at once, and meeting deadlines.
• Comfort working in fast-changing environments while handling confidential information appropriately.
• Proficiency with keyboarding, Windows-based software, Microsoft Office, web tools, mobile business applications, and office equipment.

Additional information

Orchestrate Consulting Group says its mission is to connect job seekers with well-matched opportunities from verified employers. The company states that it is not a staffing firm or agency and does not directly employ for these roles; instead, it curates and validates listings from employers.

Compensation

The posted base pay range for this role is $22.93 to $40.96 per hour. Compensation may vary by location, work experience, education, licensure requirements, and skill level, and the final offer will be set at the time of hire. Non-sales roles may also be eligible for a bonus program. Examples of location-based ranges provided include Wichita, KS; Des Moines, IA; Charlotte, NC; Chicago/Minneapolis; and Los Angeles/N.

Location

This role is based in the United States and is onsite.