Proposal Coordinator/Engineer

Overview

The Proposal Coordinator will work closely with the Proposal Center Manager and Business Line Managers, managing various aspects related to proposal development and tender submissions.

Key Responsibilities

• Review Requests for Proposals (RFPs) to assess suitability for submission and present findings to the Technical Team.
• Coordinate and prepare documents such as expressions of interest and pre-qualification submissions.
• Develop and prepare proposals, including overseeing the collection of project details, coordinating with team members for content, researching materials from corporate databases, and ensuring the quality, format, and punctuality of proposal submissions as per tender specifications.
• Formulate and raise pre-tender or tender-related queries and collaborate with clients to obtain clarifications.
• Create non-technical communications, including drafting client correspondence like letters and emails.
• Consolidate project cost estimates prepared by Estimation Engineers based on bill of quantities (BOQ), scope of work, equipment needs, and manpower requirements during tendering.
• Finalize the estimation of all direct and indirect expenses and compile tender documentation for management approval.
• Extract and analyze data from successful projects to support marketing and business development initiatives.
• Perform additional administrative tasks as required.

Qualifications and Experience

• Bachelor’s degree in Engineering or an equivalent qualification.
• At least 5 years of experience in a similar role.
• Proven experience handling complex tender processes.

Skills and Competencies

• Excellent written and verbal communication abilities with strong editing skills and attention to detail.
• Highly developed interpersonal skills.
• Strong organizational skills, prioritization, and ability to manage multiple deadlines effectively.
• Capable of working independently and collaboratively within teams; proactive in anticipating needs and resolving problems.
• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint.
• Capable of managing own work schedule and handling multiple assignments in a fast-paced environment, including last-minute tasks with tight deadlines.