Project Data Administrator (Part-Time)

Summary

With the growing range of digital safety, compliance, and operational tools, accurate and high-quality project data is essential for sound decision-making and effective teamwork. The Project Data Administrator acts as the primary custodian of project-related data, ensuring its reliability and consistency. This position involves managing system administration, maintaining documentation, and enabling uniform reporting across multiple teams, products, and projects. The PDA supports project managers, sustainment leads, and application administrators by providing timely and precise data, allowing them to focus on strategic goals instead of manual data upkeep. Handling over 20 projects and continuous system improvements makes this role critical for project governance, tool dependability, and operational smoothness.

This position is part-time and requires physical presence on-site.

Key Responsibilities

• Maintain the accuracy and validation of project data while administering project management information systems (PMIS) and application tools, including managing user permissions and performing system testing.
• Generate clear and prompt KPI and milestone reports and manage dashboards and standardized portfolio tools to enhance portfolio visibility.
• Oversee version-controlled project documents and sustain an organized, updated knowledge base across platforms.
• Configure checklists and workflows within applications, resolve user issues, and assist application administrators at various locations.
• Monitor project tasks, timelines, and schedules; update tracking tools and escalate potential delays to secure consistent progress.
• Work collaboratively across departments to provide onboarding, access configuration, and training for Smartsheet and associated tools.

Qualifications & Skills

• Experience handling enterprise data or content repositories like databases or SharePoint.
• Proven track record supporting project teams through data management, documentation, and maintenance of operational data.
• Ability to interpret operational directives and convert them into structured data sets or documented processes.
• Exceptional attention to detail with a strong emphasis on data precision, consistency, and compliance.
• Skilled in organizing and categorizing data by business segment, role, location, schedule, or other criteria.
• Experience creating and sustaining controlled, auditable procedural documentation.
• Capable of independently managing defined tasks and deliverables while coordinating with project leadership.
• Experience assisting in project implementations and sustainment including requirements documentation and maintenance.
• Ability to prioritize and manage assigned tasks in a project-driven setting with minimal oversight.
• Excellent communicator who works well with project managers, operations teams, and subject specialists.

Preferred Skills

• Familiarity with Airtable.
• Proficiency in Microsoft Office.
• Experience with artificial intelligence applications.

Education

Minimum requirement: High School Diploma.
Preferred: Associate’s or Bachelor’s degree.

Compensation

The hourly wage range for this role in Lake Buena Vista, FL, is $22.60 to $28.25. The final pay will depend on factors like internal equity, candidate's location, knowledge, skills, and experience. Additional benefits may include bonuses, long-term incentives, and a full benefits package, depending on the position level offered.