Product and Design Coordinator

About Pixi Inc.

Based in Soho, London since 1999, Pixi is a globally recognized beauty brand celebrated for its straightforward, glow-enhancing skincare and versatile makeup products. Founded by Petra Strand, a dedicated product developer and mother of four, Pixi is committed to its mission of helping individuals enhance their natural look.

Role Summary

As Pixi intensifies its global expansion, we are strengthening our product development team. We seek a Product and Design Coordinator to assist in product development, design, and production processes. The ideal candidate exhibits strong organizational skills, proactive behavior, adaptability, and effective communication, with a genuine enthusiasm for beauty product creation. The coordinator will facilitate daily coordination and support between cross-functional teams in a dynamic and fast-paced setting.

Responsibilities

• Manage daily coordination of tasks across Product Development & Design teams and ensure alignment with internal stakeholders.
• Develop, oversee, and monitor timelines and launch calendars for product development and special projects, keeping track of key milestones and potential risks to guarantee timely delivery.
• Systematically organize and maintain product samples within the production area, managing sampling stock and product libraries.
• Handle sample requests to support launch preparations, content creation, and team requirements.
• Assist with packaging artwork reviews, including mock-ups and proofreading for adherence to brand standards and internal guidelines.
• Provide basic design asset support under the supervision of the Art Director.
• Coordinate production schedules with vendors, maintaining internal tracking to ensure consistent progress from development through manufacturing.
• Manage approvals for batch and pre-production phases, ensuring strict quality and brand compliance.
• Prepare and update product-related documents such as bills of materials, specifications, item masters, trackers, recaps, and performance scorecards.
• Create reports, presentations, and project summaries for leadership as required.
• Communicate priorities, status updates, and necessary follow-ups clearly and promptly to internal teams.
• Fulfill other duties as assigned to meet evolving business requirements.

Candidate Qualifications

• One to two years of relevant experience in Product Development, Design, Beauty Marketing, or a similar field, preferably within CPG or the beauty sector.
• A keen interest in cosmetics, makeup, and prevailing beauty industry trends.
• Basic knowledge of product types, textures, packaging, and consumer behaviors.
• Passion for aesthetics encompassing color, formula textures, and overall product experience.
• Exceptional organizational skills, detail focus, and ability to manage changing priorities efficiently.
• Effective cross-functional communication abilities, capable of working autonomously as well as collaboratively.
• Capability to accept and provide structured feedback constructively.
• Competence in visually documenting presentations, product lines, and assets in formats such as PPT and PDF.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Experience with Adobe Creative Suite (Illustrator and InDesign) is a highly desirable advantage.
• A positive, proactive attitude with strong problem-solving skills.
• Availability to work on-site in Central London, Monday through Friday from 9 am to 6 pm.