Procurement Operations Specialist

Overview

We are seeking a dedicated Procurement Operations Specialist to manage and streamline purchase order processes within a leading corporate environment. This role demands meticulous coordination, compliance adherence, and process optimization to support organizational purchasing functions effectively.

Key Responsibilities

• Manage conversion of approved purchase requisitions into purchase orders within defined service level agreements, verifying all specifications, pricing, budget alignment, and delivery schedules prior to issuance.
• Coordinate with vendors to issue POs, obtain timely acknowledgments, track confirmations, and ensure follow-up on any pending dispatches.
• Address vendor queries, handle amendments, dispute resolution related to purchase orders, and maintain an updated vendor master database including critical data such as contacts, terms, and lead times.
• Maintain accuracy and ensure timely data entry of purchase orders within ERP systems, supervising the entire PO lifecycle including amendments, deliveries, and closures; perform reconciliation of open PO reports resolving any aged or non-compliant records.
• Support the closing processes at month-end and quarter-end to ensure accuracy of accruals related to procurement operations.
• Resolve three-way match discrepancies among purchase orders, goods receipt notes, and invoices in liaison with accounts payable teams and vendors.
• Manage purchase order amendments ensuring proper approvals and documentation, escalating complex issues with recommended corrective actions.
• Prepare detailed reports on PO status, open liabilities, and compliance; identify procedural gaps and propose process enhancements.
• Contribute to automation and system enhancement projects aimed at improving procurement workflows and ensure strict adherence to standard operating procedures while assisting in team training initiatives.

Educational Qualifications

A Bachelor of Engineering or Bachelor of Technology degree is mandatory; advanced degrees such as a Master’s are preferred.

Experience Required

Candidates should have a minimum of three years of practical experience in procure-to-pay (P2P) or procurement roles, particularly handling substantial purchase order lifecycles within corporate or shared service environments. Prior expertise in three-way matching, vendor relations, and financial compliance controls is essential.