Procurement Operations Manager

About the Role

Our partner company, based in the United States, is seeking a Procurement Operations Manager who will play a pivotal role in enhancing operational excellence within their expanding finance and procurement teams. This position involves managing essential procurement workflows, vendor relationships, and compliance measures across various business units.

Key Responsibilities

• Oversee category spending across general and administrative, product, and engineering departments, acting as the main liaison for vendor decisions.
• Manage the complete vendor lifecycle, including onboarding, evaluation, contract review, renewals, and ongoing relationship management.
• Validate and review invoices, resolve discrepancies, and handle exceptions to ensure accurate and timely payment processing.
• Administer corporate purchasing card programs ensuring policy adherence, successful reconciliation, and support for employees.
• Lead vendor management tasks and facilitate contract execution aligned with procurement policies and business goals.
• Maintain purchase order processing, procurement documentation, and manage procure-to-pay workflows effectively.
• Collaborate cross-functionally with Finance, Legal, IT, HR, and Facilities teams to align procurement operations with organizational priorities.
• Identify and implement process improvements to enhance efficiency, compliance, and scalability of procurement activities.
• Support procurement reporting, operational tracking, and the adoption of procurement technology enhancements.

Candidate Profile and Requirements

• 4 to 7 years of relevant experience in procurement operations or related fields.
• Proven experience managing vendor relationships and contract lifecycles, including intake, evaluation, negotiation support, and renewals.
• In-depth knowledge of procure-to-pay processes like purchase order management, three-way matching, and invoice validation.
• Experienced in administering company purchasing card programs and monitoring spending compliance.
• Meticulous attention to detail ensuring accuracy in financial and operational processes.
• Familiarity with procurement systems such as Zip, Tropic, NetSuite, DocuSign or comparable tools is desirable.
• Prior work experience in SaaS or technology sectors is advantageous.
• Ability to leverage AI technologies (e.g., ChatGPT, Claude, Gemini, Copilot) for workflow enhancement and problem-solving.
• Proficiency in Microsoft Office Suite, especially Excel; knowledge of reporting software is beneficial.
• Bachelor’s degree or equivalent professional experience required.
• Excellent communication skills for managing vendor interactions and internal stakeholder engagement professionally.
• Capable of handling multiple priorities, adapting to dynamic environments, and driving continuous process improvements.
• Note: This role does not offer visa sponsorship.

Compensation and Benefits

• Annual base salary ranging from $104,000 to $130,000 USD.
• Competitive total rewards package including bonus eligibility and equity opportunities for qualifying positions.
• Flexible remote working arrangements.
• Comprehensive health insurance and employee benefits.
• Retirement plans such as 401(k) or pension programs available.
• Monthly stipend programs to support flexible spending.
• Paid time off with benefits tailored to support both personal and professional needs.
• An inclusive culture championing collaboration, professional growth, and a sense of belonging.
• Opportunities to enhance procurement functions via technology, innovation, and process optimization.