Personal Assistant to CEO

Role Overview

We are in search of a diligent and proactive Personal Assistant to provide comprehensive administrative and operational support to the Chief Executive Officer (CEO). The successful candidate will be instrumental in managing the CEO’s calendar, coordinating meetings, handling correspondence, and assisting with various business activities. Candidates with academic backgrounds in Business Administration, Finance, or related disciplines are preferred.

Key Duties and Responsibilities

• Efficiently organize the CEO’s daily calendar, appointments, meetings, and reminders.
• Coordinate both internal and external meetings, ensuring proper scheduling and preparation of necessary documents.
• Manage emails, correspondence, and follow-ups on behalf of the CEO as needed.
• Create reports, presentations, meeting minutes, and business documentation.
• Maintain strict confidentiality regarding sensitive company and executive information.
• Assist in the preparation of business updates, financial documentation, and administrative reports.
• Liaise with various departments to guarantee timely completion of tasks.
• Support travel planning including booking flights, accommodations, and developing itineraries when required.
• Monitor outstanding tasks and ensure follow-up with relevant parties.
• Conduct general administrative functions to facilitate the CEO’s day-to-day operations.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Finance, Management, or a related field is preferred.
• At least one year of experience in roles such as Personal Assistant, Executive Assistant, or administrative capacities.
• Exceptional organizational abilities and efficient time management skills.
• Proficient in English communication, both written and spoken.
• Skilled in Microsoft Office applications including Word, Excel, and PowerPoint.
• Professional demeanor with excellent interpersonal communication skills.
• Capability to manage confidential information with utmost discretion.
• Strong attention to detail, with the ability to handle multiple tasks simultaneously.

Preferred Skills

• Fundamental knowledge of business operations and financial documentation.
• Experience in providing support to senior leadership or executive management is advantageous.

Location

Dubai, United Arab Emirates.