Personal Assistant

Company Overview

VOIS (Vodafone Intelligent Solutions), a strategic division of Vodafone Group Plc, delivers intelligent solutions via Talent, Technology, and Transformation. As the largest shared services organization in the global telecommunications industry, housing 30,000 employees, VOIS operates a portfolio of next-generation services designed collaboratively with Vodafone Group customers, local markets, and partners to enhance growth and simplify processes. The partnership with Accenture uniquely fuses internal and external capabilities to empower telecom and tech transformation across 28 countries from multiple locations.

Role Summary

We seek a highly organized and proactive Personal Assistant to provide confidential and professional administrative support to the UK’s Head of Enterprise Solution Architecture and Head of Business Transformation. This pivotal role demands excellent stakeholder engagement, sound decision-making, and adept management of conflicting priorities, serving as a liaison within VOIS and partner entities for seamless coordination and communication.

Key Responsibilities

• Efficiently manage and prioritize complex calendars ensuring meetings are purposeful and well-supported.
• Use judicious assessment to prioritize meeting requests aligning with business objectives.
• Handle emails and correspondence appropriately, responding or directing queries effectively.
• Assist in preparing and coordinating presentations for internal and external engagements.
• Organize travel arrangements, itineraries, and obtain approvals ensuring cost-efficiency.
• Accurately process expenses timely.
• Collaborate with other Personal Assistants to share best practices, maintain consistency, and cover absences.

Candidate Profile

• Strong proficiency in Microsoft Office and administrative systems.
• Demonstrated experience supporting senior executives in dynamic settings.
• Exceptional organizational and project management skills with keen attention to detail.
• Effective communicator, both verbally and in writing.
• Builds trusted, collaborative relationships across teams.
• Calm and resilient under pressure.
• Exhibits sound judgement and persuasive influence when needed.
• Adaptable and flexible amidst shifting priorities.
• Familiarity with VOIS/Vodafone’s goals, policies, and work methodologies.

Inclusivity Commitment

VOIS embraces diversity, welcoming applicants regardless of race, age, gender, disability, religion, sexual orientation, or any other characteristic. We encourage all candidates excited by this role to apply even if not all criteria are met, as multiple opportunities might suit your skills better.

Benefits and Learning Opportunities

• Work alongside senior leadership gaining insight into strategic initiatives.
• Join a supportive, collaborative work environment valuing efficiency and ongoing improvement.
• Develop strong networking opportunities across VOIS and partners.
• Enhance advanced stakeholder management and coordination capabilities.

Skills Developed

• Advanced diary and complex stakeholder scheduling management.
• Strategic prioritization and supporting decision-making processes.
• Enhanced communication and influencing skills within senior leadership contexts.
• Event and presentation coordination proficiency.
• Adopting best practices for administrative excellence and operational efficiency.