Payroll Administrator

Position Overview

This opportunity is with a partner organization operating remotely within the United States, seeking a Payroll Administrator to ensure seamless, accurate payroll operations. This role is pivotal for managing payroll processes, responding to employee inquiries, and adhering to regulatory compliance. It demands handling confidential financial information and collaborating with both internal teams and external vendors to ensure effective payroll services.

Key Responsibilities

• Execute bi-weekly payroll activities accurately, including calculations, adjustments, and disbursements.
• Administer off-cycle payments according to company policies and federal and state regulations.
• Manage employee leave data, including tracking leaves of absence and adjusting payroll accordingly.
• Examine payroll reports and audit findings to detect and correct inconsistencies.
• Handle payroll-related issues and queries, working closely with other departments towards resolution.
• Confirm benefit elections, deductions, and payroll modifications to maintain precise employee records.
• Stay informed about wage/hour laws, payroll taxes, benefits rules, retirement plans, and leave policies.
• Manage employee lifecycle payroll transactions such as onboarding, terminations, and deductions within payroll systems.
• Support upgrades and testing in payroll systems and contribute to process enhancements.
• Prepare payroll-related reports, reconciliations, and journal entries for financial documentation.
• Keep comprehensive payroll documentation and compliance records current.
• Act as a liaison to third-party vendors handling payroll settlements, tax filings, and benefit administrations.
• Provide prompt and helpful payroll-related support to employees and management teams.

Candidate Profile and Requirements

• Bachelor’s degree or 2-3 years relevant payroll experience.
• Hands-on experience managing payroll preparation, internal control processes, and payroll tax compliance.
• Understanding of payroll legislation, wage and hour laws, benefit deductions, and leave management.
• Familiarity with payroll software systems; experience with UKG Ready preferred.
• Experience working within nonprofit organizations is an advantage.
• Proficiency with Microsoft Excel and Office suite, including formula creation and management.
• Strong analytical aptitude for researching and correcting payroll discrepancies.
• Excellent communication skills, both verbal and written, for effective collaboration across departments.
• Ability to maintain confidentiality regarding sensitive employee data.
• Well-developed organizational skills with strong attention to detail and multitasking capability.
• Capability to establish and nurture positive associations with employees, leadership, and external partners.

Compensation and Benefits

• Annual salary between $62,000 and $68,000, influenced by experience, qualifications, and location.
• Fully remote position based within the United States.
• Comprehensive healthcare insurance coverage.
• 401(k) retirement savings plan featuring employer contributions.
• Short-term and long-term disability insurance.
• Basic life insurance plan.
• Paid time off along with recognized paid holidays.
• Programs supporting employee well-being and available resource benefits.
• Chance to work on impactful initiatives in a mission-driven setting.
• Collaborative culture emphasizing growth and employee development.

Additional Information

The hiring process utilizes an AI-supported matching system to fairly and efficiently shortlist optimal candidates based on core job requirements. Final decisions and subsequent recruitment steps are managed exclusively by the employer's internal team. Data privacy is observed carefully according to applicable regulations, and AI assists but does not replace human judgment in recruitment evaluations.