Office Manager

About Uniestate Properties

Uniestate Properties LLC stands as a prominent real estate developer in the UAE with a rich legacy of over 30 years. The company specializes in delivering superior residential, commercial, and mixed-use property developments. Committed to innovation, customer satisfaction, and excellence, it plays a significant role in fostering growth within the UAE's real estate sector.

Role Overview

The Office Manager position, based in Ras Al Khaimah, UAE, requires providing high-level administrative and operational assistance directly to the Board. This role is key in ensuring seamless office functions, efficient coordination among various departments and leadership, along with managing communications with internal and external parties. The role demands exceptional discretion, organizational skills, and the ability to juggle multiple priorities in a dynamic environment.

Key Responsibilities

• Deliver comprehensive support to the Board through calendar management, meeting scheduling, and coordinating travel plans.
• Prepare presentations, reports, and briefing materials for diverse meetings.
• Manage correspondence including emails and phone communications with utmost professionalism and confidentiality.
• Oversee daily office operations, including facility management, supplies, and office systems.
• Collaborate with departments to optimize administrative procedures and support commercial activities.
• Maintain accurate filing systems and safeguard confidential records.
• Serve as liaison among the Board, senior management, and stakeholders.
• Arrange meetings, conferences, and events efficiently handling all logistical aspects.
• Record and distribute meeting minutes, actionable items, and follow-ups.
• Assist the Board with project coordination, ensuring timelines and reporting requirements are met.
• Monitor key performance indicators and prepare up-to-date project documentation and portfolio status reports.

Qualifications and Skills

• A minimum of 8 years' experience in office management or executive support, preferably with senior or C-level executives.
• Strong organizational, planning, and time-management capabilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Confidently manage confidential information with discretion.
• Detail-oriented with the ability to handle multiple tasks proactively.
• Demonstrated interpersonal skills and experience working collaboratively with cross-functional teams.
• Familiarity with project management and business management principles.
• Bachelor's degree or equivalent qualification in Business Administration or related field is preferred.

Benefits and Opportunities

• Engagement with landmark projects within the UAE’s real estate landscape.
• Career growth pathways supported through structured development and learning programs.
• A collaborative and inclusive office culture promoting teamwork.
• Competitive remuneration and benefits package.