仕事内容

Overview

Orchestrate Consulting Group focuses on connecting job seekers with carefully curated opportunities aligning with their career goals. We are not a staffing agency; rather, we validate roles from verified employers. This position, Office Assistant III, supports operations within the IMPART Alliance at the College of Osteopathic Medicine’s Department of Family and Community Medicine.

Primary Responsibilities

Assist core administrative personnel and division leads by coordinating daily tasks, including scheduling meetings and managing logistical requirements for divisions such as Research and Development and Communications.
Order supplies, maintain and monitor inventory levels, and support the inventory lead to ensure adequate stock.
Manage communications and provide operational support to help streamline departmental processes.
Support coordination and management efforts for new initiatives like the Employer Led Collaborative and Mobile Training units.
Collaborate with the Principal Investigator to develop and ensure adherence to program-specific policies and procedures.

Minimum Qualifications

Completion of high school education or equivalent.
Between three to five years of progressively responsible experience in related office tasks such as word processing, spreadsheets, databases, desktop publishing, presentation software, typing, filing, and maintaining accounting records; or an equivalent combination of education and experience.

Preferred Qualifications

Previous experience working in an academic environment.
Demonstrated ability as an office or virtual assistant or in a similar role.
Strong organizational and time management abilities with a capacity to prioritize and multitask efficiently.
Excellent written and verbal communication skills with professionalism.
Proficiency in office productivity software including Microsoft Office Suite, Google Workspace, and project management tools.
Familiarity with remote collaboration platforms such as Zoom, Slack, or Microsoft Teams.
Attention to detail and accuracy in data entry, document preparation, and correspondence.
Ability to work independently with limited supervision while maintaining productivity and professionalism.
Flexibility to adapt to changing priorities and dynamic work settings.
Strong commitment to confidentiality, integrity, and professional standards.

Additional Information

This is a limited term position funded for nine months from the hire date, with possible extension depending on funding.
Work schedule follows a standard 8 AM to 5 PM timetable.
The role is designated as remote-friendly, allowing some or all duties to be performed remotely by mutual agreement.
Equal Employment Opportunity: All qualified applicants will be considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, or veteran status.
Applicants should submit a resume and cover letter.

Office Assistant III