Human Resources Coordinator

Position Overview

The Human Resources Coordinator at Provident Behavioral Health plays a crucial role in delivering both administrative and operational assistance for the full spectrum of human resources activities. Supporting a workforce of over 100 employees, the coordinator contributes significantly to the agency's mission to enhance access to quality behavioral health services for underserved populations.

Key Responsibilities

• Manage and maintain comprehensive employee personnel files and HR records, ensuring accuracy and compliance.
• Handle processing of employee status changes, including onboarding documentation, separations, and organizational updates within the HRIS system.
• Assist in generating HR reports and workforce metrics on a routine monthly and quarterly basis.
• Address routine employee queries related to policies, benefits, procedures, and HR operations.
• Support both internal and external audits by compiling necessary documentation.
• Respond to employment verification requests and other HR-related inquiries promptly.
• Coordinate and contribute to various HR projects and departmental initiatives.
• Conduct regular reporting for Mary Ryder Home's union activities and maintain productive relationships with HR vendors, brokers, stakeholders, and union representatives.
• Administer payroll functions for Provident and Mary Ryder Home, including data collection, validation, report reconciliation, and resolution of discrepancies.
• Maintain payroll records ensuring regulatory compliance and data accuracy.
• Process wage changes, direct deposit modifications, tax withholding selections, and employment status updates.
• Answer employee payroll-related questions and manage authorized payroll deductions such as benefits, garnishments, and retirement contributions.
• Facilitate recruitment duties like job posting coordination, applicant tracking, interview scheduling, and hiring support.
• Oversee pre-employment requirements including background checks, drug screenings, and I-9 verifications.
• Prepare offer letters and onboarding materials; organize orientation sessions for new hires.
• Manage benefit enrollments, modifications, and terminations while assisting employees with benefit inquiries.
• Support administration of the company’s 401(k) program, including employee communications and enrollment assistance.
• Lead employee engagement initiatives by co-facilitating workplace culture and inclusion committee activities, planning company events, and fostering recognition programs.

Qualifications

• Minimum education requirement is a high school diploma or equivalent; an Associate’s degree in Human Resources, Business Administration, or related field is preferred. Equivalent combinations of education, training, and experience are also acceptable.
• Between 1 and 3 years of experience in human resources functions such as recruiting, payroll processing, and benefits administration is required.
• Experience using HRIS systems, particularly those with payroll and applicant tracking functionalities (such as IPS, Anova, UKG), is essential.
• Certifications like SHRM-CP, aPHR, FPC, or CPP are advantageous but not mandatory.

Additional Information

• This role is full-time with an hourly wage range of $24.50 to $27.50.
• Work schedule is typically Monday through Friday, 7:00 AM to 5:00 PM, totaling 40 hours per week.
• The position is primarily based at Provident’s St. Louis City office with the option to work remotely up to 40% of the time when no in-person meetings are needed.
• Reliable transportation is required to travel to various Provident and community locations as needed.
• Physical ability to lift up to 30 pounds and navigate multiple environments independently is necessary.

Skills & Competencies

• Proficiency in Microsoft 365 applications (including SharePoint, Outlook, Excel, Word) and HRIS platforms.
• Strong aptitude for accurate data entry, auditing, payroll reconciliation, and detailed reporting.
• Excellent verbal and written communication skills.
• Exceptional organizational, time management, and administrative capabilities.
• Strict commitment to maintaining confidentiality regarding employee and agency information.
• Ability to manage competing priorities and meet deadlines reliably and consistently.
• Thorough knowledge of relevant employment and payroll laws at the local, state, and federal levels ensuring organizational compliance.
• Accountability for personal, departmental, and organizational outcomes.
• Collaborative mindset capable of working effectively with multidisciplinary teams, leadership, and management.
• Dedication to fostering a positive, inclusive workplace culture.