HR, Payroll & Operations Specialist

Overview

This role involves managing comprehensive payroll activities and human resource operations within an organization based in Singapore. The specialist will be responsible for handling payroll processes, tax compliance, employee lifecycle administration, and vendor coordination with an emphasis on transitioning payroll management from an external provider to an in-house system.

Key Responsibilities

• Oversee complete payroll operations ensuring timely and precise processing.
• Administer statutory payroll obligations, including deductions related to taxes and social security, maintaining legal compliance.
• Manage payroll approvals and handle employee compensation elements such as salaries, bonuses, and incentives.
• Maintain accurate, confidential payroll records compliant with local regulations and partner with finance teams for data reconciliation and monthly reporting.
• Lead the conversion from Employing Organisation Representation (EOR) managed payroll to an internal payroll function.
• Develop, implement, and refine payroll policies, workflows, and documentation continuously enhancing efficiency and accuracy.
• Evaluate current payroll procedures to advise on improvements for compliance and operational excellence.
• Collaborate with internal teams and external vendors to enable seamless payroll migration and exchange of knowledge.
• Support complete HR operations including onboarding, offboarding, maintaining employee data and contracts, and statutory reporting.
• Manage relationships with vendors such as EOR providers and payroll service firms during transition phases.
• Keep updated on changes in employment legislation and payroll regulations impacting business operations.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or related fields.
• 3 to 5 years of practical experience in HR operations, payroll management, or HR shared services.
• Demonstrated ability in establishing and managing an in-house payroll function effectively.
• Deep understanding of payroll processing, statutory regulations, and tax compliance.
• Experience working with EOR providers and managing transitions from outsourced to internal payroll management.
• Proficiency in HRIS platforms and payroll software.
• Exceptional attention to detail and strong analytical capabilities.
• Ability to independently prioritize tasks and optimize operational processes.
• Excellent communication and stakeholder management skills.