HR Officer

Job Overview and Responsibilities

This role involves comprehensive management of human resources functions to support organizational effectiveness at Heifer International in Noida, Uttar Pradesh.

Human Resources Operations & Compliance (35%)

• Manage the entire employee lifecycle, including onboarding, confirmation, transfers, promotions, and separations.
• Implement HR policies, procedures, and practices uniformly across the organization.
• Maintain employee records and personnel files aligning with organizational standards and legal requirements.
• Ensure timely completion of HR documentation such as contracts, employment letters, amendments, and communications.
• Monitor adherence to statutory obligations, conduct audits, and enforce internal controls.
• Collaborate with external vendors, consultants, and service providers for HR-related support.
• Facilitate internal and external audits by providing precise HR documents and reports.
• Uphold confidentiality and security of employee data and HR records.

Talent Acquisition & Workforce Planning (20%)

• Oversee recruitment processes end-to-end for designated roles.
• Partner with hiring managers to assess staffing requirements and assist in manpower planning.
• Manage sourcing candidates, screening, coordinating interviews, offer management, and onboarding procedures.
• Monitor recruitment metrics like time-to-fill, hiring expenses, candidate pipeline, and onboarding success.
• Develop and maintain talent pools to meet future organizational needs.

HR Systems, Payroll & Benefits Administration (15%)

• Act as central coordinator for HRIS data and employee records maintenance.
• Manage monthly payroll input and verify employee data for payroll processing accuracy.
• Administer employee benefits including insurance, wellness programs, leave management, and statutory benefits.
• Ensure current and accurate employee data within local and global HR systems.
• Produce HR dashboards and reports covering headcount, attrition, recruitment, leave usage, and workforce demographics.

Employee Relations & Engagement (15%)

• Serve as a reliable contact for employee queries related to policies, benefits, and HR procedures.
• Plan and implement employee engagement activities, wellness initiatives, recognition programs, and organizational events.
• Encourage and support a positive workplace culture aligned with company values.

Performance Management & Learning (10%)

• Assist in executing performance management activities including goal setting, performance reviews, and development planning.
• Coordinate training, learning initiatives, and capacity-building programs.
• Monitor and maintain training participation records.
• Support succession planning and employee growth efforts.

Other Duties (5%)

Perform additional responsibilities as assigned by management.

Qualifications and Skills

• Bachelor's degree in Human Resources, Business Administration, or related discipline; postgraduate or certification in HR Management preferred.
• 4 to 6 years of progressive experience in HR, focusing on operations, employee lifecycle, recruitment, compliance, and employee relations.
• Familiarity with the NGO sector and knowledge of institutional funders for international development is advantageous.
• Basic understanding of HR best practices, labor laws, and regulatory compliance.
• Proficient with Microsoft Office suite; familiarity with HRIS or payroll software is an added benefit.
• Solid grasp of local accounting principles and fiscal regulations.
• Experience working with accounting systems.