GeM Vendor Management Executive

Job Overview

We are seeking a dedicated GeM Vendor Management Executive to oversee our organization's activities on the Government e-Marketplace (GeM) portal. This role entails registering vendors, managing product catalogs, handling bids, processing orders, and ensuring close coordination with government clients to guarantee successful delivery and compliance.

Primary Responsibilities

• Create and maintain the company’s seller profile on the GeM platform.
• Manage and update product and service listings with optimization strategies.
• Track daily GeM bids, tenders, reverse auctions, and Bill of Quantities (BOQs).
• Evaluate tender eligibility and prepare comprehensive bid documents.
• Submit all quotations and bids within designated deadlines.
• Collaborate internally for pricing, technical details, and approvals.
• Execute purchase order processing and coordinate dispatch, logistics, installation, and associated documentation.
• Follow up on payments and maintain strong communication with government buyers.
• Address buyer inquiries, complaints, and provide post-order assistance.
• Adhere strictly to GeM policies, procurement standards, and statutory compliance.
• Maintain detailed records including bids, orders, invoices, and performance metrics.
• Monitor vendor ratings, service quality, and customer feedback to improve offerings.
• Produce management information system (MIS) reports on bids, order conversion, revenue, and payment statuses.
• Liaise with finance, stores, and service teams to ensure seamless operations.

Required Skills and Qualifications

• Proven experience with GeM portal operations.
• Understanding of government procurement processes.
• Expertise in tender preparation and bid management.
• Capable of managing vendor relationships effectively.
• Strong documentation and compliance skills.
• Excellent negotiation, communication, analytical, and problem-solving abilities.
• Proficiency in Microsoft Excel, Word, and Enterprise Resource Planning (ERP) systems.
• Effective time management and multitasking capabilities.
• Educational qualification: Bachelor’s degree in commerce, business administration, engineering, or a related discipline.
• Certifications or training in GeM or e-Procurement are advantageous.

Experience

• Executive level: 2 to 4 years experience in GeM operations or government tender handling.
• Senior executive level: 4 to 7 years with demonstrated success in government procurement.

Preferred Industry Background

• HVAC and Clean Room Systems
• Industrial Equipment
• Electrical and Mechanical Products
• Medical Equipment
• Government Supply Chains
• Engineering Procurement

Additional Information

Location: Vadodara, Gujarat, India
Industry: HVAC, Clean Room Panels, Clean Room Furniture & Solutions
Experience Requirement: 5+ years preferred
Employment Type: Full-time
Preference given to candidates familiar with HVAC, clean room panels, or clean room furniture.
Applicants should provide current and expected compensation along with notice period details during application.

Application Process

Candidates interested in this role should send their updated resume including detailed experience to the hiring team.