Finance Officer

Overview

The Finance Officer is tasked with overseeing and maintaining precise financial records, handling invoice processing, supporting accounts payable and receivable functions, and contributing to financial reporting, reconciliations, month-end closing activities, and audit processes. This position ensures a well-organized and secure document management system that includes proper filing, version control, archiving, and accessibility of finance documents, in strict compliance with company policies and retention guidelines. Attention to detail, organizational acumen, and multitasking capabilities while preserving accuracy and compliance are crucial for success in this role.

Key Responsibilities

• Maintain and regularly update financial records, files, and databases.
• Process invoices and assist in the management of accounts payable and receivable.
• Handle warehousing and scheduled banking of post-dated cheques.
• Liaise with banks and couriers for all banking-related operations.
• Contribute to month-end and year-end closing procedures.
• Prepare comprehensive financial reports and perform reconciliations.
• Collaborate with tenants and internal departments concerning financial documents.
• Support both internal and external audit activities.

Document Management

• Develop and sustain a structured filing system for both physical and digital finance documents.
• Ensure all finance documentation is systematically filed, version-controlled, and archived.
• Manage document transmittals, acknowledgments of receipt, and maintain registers.
• Supervise document retention timelines in line with company policies.
• Protect the confidentiality and security of all financial records.
• Quickly retrieve documents when requested by management, auditors, or regulators.
• Verify accuracy, completeness, and approval status of documents before filing.

Compliance and Governance

• Ensure adherence to company policies, accounting standards, and regulatory mandates.
• Assist with maintaining documentation necessary for tax submission and reporting.
• Support ongoing improvement initiatives for document control processes.
• Identify opportunities to improve operational efficiency and accuracy.

Qualifications and Skills

• Postgraduate or bachelor’s degree in accounting.
• 5 to 6 years’ experience in finance administration roles.
• Proficiency with Oracle ERP and other accounting systems.
• Strong analytical skills with a solid understanding of accounting principles.
• Competent in finance administration, MS Excel, and PowerPoint.
• Excellent communication and interpersonal skills to effectively interact with various stakeholders.

Competencies and Attributes

• Adaptability and flexibility to changing work environments.
• Effective communication skills.
• Reliability and dependability in managing responsibilities.
• In-depth job knowledge with sound problem-solving abilities.
• Capability to perform well in teamwork and performance management contexts.