Executive - LLP - Outsourced / Contract

About PSA BDP

PSA BDP, part of the PSA Group headquartered in Philadelphia, PA, is a global leader offering integrated and port-centric supply chain, transportation, and logistics solutions. The company employs over 5,500 professionals and serves more than 5,000 clients worldwide across sectors including chemical, retail & consumer goods, life sciences & pharmaceuticals, and electric vehicle & industrial industries. PSA BDP values diversity and fosters a supportive work environment that empowers growth and broad career opportunities.

Position Summary

The Executive role involves comprehensive management of invoice auditing and submission processes, ensuring timely and precise handling of invoicing and cost updates within the operating systems and customer-specific formats.

Key Responsibilities

• Oversee complete invoice audit process from review to submission.
• Configure load defaults for all customers within the operational software system.
• Ensure timely updates of estimated job costs in Excel spreadsheets as necessary.
• Verify and dispatch invoices accurately and punctually.
• Maintain customer cost sheets according to prescribed formats.
• Manage and resolve open blockages within Meridian system.
• Investigate discrepancies between quotes and actual costs, confirming with Customer Service/Product teams that any additional expenses have been approved by clients.
• Organize all pricing rates within shared folders for easy reference.
• Address and resolve customer invoice disputes efficiently.
• Dispatch invoices no later than one working day after invoicing date.
• Follow up with internal and external parties to obtain missing information or resolve invoice disputes.
• Ensure supplier invoices conform to agreed rates, escalating any issues to management.
• Liaise closely with Operations team regarding timely file handovers and escalate delays as necessary.
• Coordinate activities among various internal departments and external stakeholders.

Qualifications and Experience

• Graduate or postgraduate degree holder; additional certification in office administration or related specialties is advantageous.
• Strong communication and presentation capabilities are essential.