Executive Assistant to COO

Role Overview

Serving as the principal aide to the Chief Operating Officer, this position is pivotal in optimizing operational efficiency and facilitating business achievements. The successful candidate must be proactive, reliable, commercially savvy, and comfortable engaging with senior leadership in a dynamic and fast-moving environment.

Key Responsibilities

• Function as the COO’s primary support partner.
• Handle daily problem-solving tasks and oversee project management.
• Manage calendar scheduling and organize meetings.
• Assist in managing daily time effectively.
• Answer incoming calls, manage email correspondence, and take messages accurately.
• Compose professional communications, including emails and letters.
• Document thorough meeting minutes with accuracy.
• Arrange travel plans covering flights, lodging, and transportation.
• Coordinate both domestic and international travel bookings such as flights, hotels, and car rentals.
• Take on additional duties as delegated by the COO.
• Provide support and collaborate on initiatives, including leading projects when requested by the COO.
• Offer assistance to the COO’s direct reports as needed or requested.

Qualifications and Experience

• Ability to deliver outstanding performance and quality of work.
• Possess inherent business insight and acumen.
• Fluency in English is mandatory; other languages are advantageous.
• Proficient in advanced computer skills, especially with MS Office Suite.
• Excellent communication abilities, interpersonal skills, and professional telephone etiquette.
• Strong multitasking, time management, and organizational capabilities.
• Educational background in Business Administration or related fields is preferred.
• A minimum of four years’ experience in a similar position within the UAE is required.