Executive Assistant to CEO

About Airwallex

Airwallex is a comprehensive payments and financial platform designed for global businesses. Utilizing unique proprietary infrastructure and software, it supports over 250,000 companies globally, including major names such as Brex, Rippling, Navan, Qantas, and SHEIN. Originating in Melbourne, Airwallex employs over 2,300 innovative technology professionals across 27 international offices. Valued at US$11 billion, it is backed by leading investors like T. Rowe Price, Visa, Mastercard, and others, aiming to revolutionize global banking.

Company Values

Airwallex seeks individuals with founder-like drive, a focus on impactful work, strong expertise, rapid learning, and full ownership. The company values humility, collaboration, innovative problem-solving, and effective use of AI tools to enhance productivity.

The Team

The Operations team ensures seamless service delivery, optimized workflows, and superior customer support to fuel company expansion and uphold high standards.

Job Role & Responsibilities

• Comprehensively manage the CEO’s business and personal calendars across multiple time zones.
• Serve as the primary liaison for internal and external stakeholders interacting with the CEO.
• Organize meetings, including preparation of agendas, coordination of venues and technology, and documentation of minutes.
• Arrange travel plans for the CEO and family, covering flights, accommodation, transfers, itineraries, visa processing, and local necessities.
• Oversee business expenses, personal billing, payments, and insurance reimbursements.
• Manage household operations such as vendor oversight and coordinating housekeeping services.
• Schedule reservations, meals, and appointments for the CEO and family members.
• Handle daily errands and special situational requests promptly and efficiently.
• Coordinate logistics for personal events, appearances, and activities.
• Administer administrative tasks related to the CEO’s private venture fund.
• Assist with preparing presentations and necessary documents.

Qualifications & Skills

• Minimum of a degree with at least 6 years of experience as a Personal or Executive Assistant supporting a CEO or founder.
• Proven diligence, reliability, and discretion handling confidential and sensitive information.
• Calm and composed attitude with adaptability for new challenges.
• Comfortable using modern startup technologies including Slack, Google Suite, Confluence, Zoom, WeChat, and WhatsApp.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Outstanding communication skills in both spoken and written English and Mandarin.

Equal Opportunity & Applicant Safety

Airwallex is committed to equal employment without discrimination based on legally protected characteristics. Applicants with disabilities or special needs are encouraged to seek accommodations. The company warns against recruitment scams, stating no bank or personal ID information will be requested during recruitment and all official communications come from an airwallex.com email address.

Additional Information

This role is full-time, based in Dubai, UAE, within the financial services sector under administrative support. The TALENTMATE portal facilitates connecting suitable candidates with employers but advises applicants to verify employers independently and be cautious of fraud and unsolicited requests for money or personal information.