Executive Assistant to CEO

About Devoted Studios

Devoted Studios is an international game development company operating with remote teams, specializing in cooperative development, porting, and comprehensive art production for the global gaming market. We serve projects spanning all major platforms, gaming engines, and artistic styles—ranging from AAA blockbusters to novel technologies.

Our team is composed of world-class experts skilled in external development, optimizing production pipelines, and solving creative challenges. We function as an adaptable and trusted extension of our partners' internal teams, working with industry leaders including 2K, Xbox, Meta, Obsidian Entertainment, Turtle Rock Studios, and Gearbox Software.

Role Overview

Our CEO manages sales, partnerships, and daily operations, requiring an experienced Executive Assistant based in Los Angeles to collaborate closely and assist in converting client engagements into operational success across the company.

This role demands hands-on involvement, a high degree of trust, and significant coordination skills to manage teams, develop proposals, and ensure client follow-ups are executed properly.

We are also building AI-driven workflows, and the ideal candidate will be enthusiastic about testing and integrating AI tools, automation, and cloud platforms for company-wide efficiency.

Key Responsibilities

• Transform client discussions into clearly defined internal action plans.
• Collaborate with teams to prepare proposals, estimates, and delivery strategies.
• Organize and maintain materials such as case studies, presentations, and capability documentation essential for advancing business opportunities.
• Monitor opportunity progress from initial conversation through proposal submission to deal closure.
• Maintain accurate CRM records and related documentation.
• Coordinate leadership and production teams to gather necessary inputs for projects and proposals.
• Track deadlines, commitments, and deliverables, ensuring teams stay on course.
• Consistently follow up to advance work and promptly surface and escalate potential obstacles.
• Lead research-to-execution projects including vendor assessments, tool implementation, and process improvements.
• Assist in developing and refining AI-based workflows and automation across the organization.
• Support the planning and execution of company events, industry conferences, and strategic partnerships.
• Provide personal support to the CEO, managing daily operational matters to enable her focus on leadership.
• Proactively identify issues and take ownership to keep the CEO's workload manageable and productivity high.
• Establish a reliable, responsive working partnership with the CEO based on trust and situational awareness.

Qualifications and Requirements

• Demonstrated ability to take complete ownership of tasks and successfully complete them.
• Strong enthusiasm for AI technologies, with experience experimenting in workflow automation and cloud software.
• Excellent communication skills with the capacity to coordinate across departments and move projects forward.
• Over five years of professional experience in executive support, operational roles, or similar positions demanding high accountability.
• Proficiency with CRM platforms, Google Workspace, Notion, Asana, or comparable tools.
• Residency in Los Angeles with availability for on-site work.
• Previous experience in gaming, entertainment, or technology sectors is advantageous.

Compensation and Benefits

• Annual salary between $60,000 and $80,000 USD.
• 401(k) retirement plan.
• Healthcare benefits.
• Paid vacation time.
• Company-wide closures for one week in summer and another week at Christmas, granted as extra paid leave.