Executive Assistant to CEO

About Socha Capital

Socha Capital is a progressive multi-family office advisory firm overseeing client assets exceeding $5 billion. We cater to visionary entrepreneurs, serial founders, and corporate executives, demanding exceptional precision, insightful execution, and high-impact results. Join a team where excellence is valued and rewarded.

Role Overview

Serve as the Chief Executive Officer’s right hand in this pivotal role located in Austin, TX, requiring an on-site presence. You'll proactively manage the CEO’s calendar and priorities with minimal guidance, ensuring seamless daily operations in a dynamic, high-growth environment.

Primary Responsibilities

• Act as the CEO’s key decision-maker in calendar management, prioritizing and scheduling with business objectives in mind;
• Diplomatically coordinate and advance meetings, resolve scheduling conflicts, and adjust on short notice;
• Oversee correspondence related to scheduling from both internal and external contacts, ensuring clarity and completion;
• Maintain a physical presence locally by regularly checking the company PO box and appropriately handling mail items;
• Ensure accurate and timely follow-through on projects and tasks, closing all loops;
• Demonstrate composure under pressure, anticipate CEO’s requirements, and pay close attention to details others might miss.

Key Performance Indicators

• Timeliness in booking appointments following requests, with daily and weekly tracking of workload and efficiency;
• Consistent reminders and communications through various channels to prepare attendees and minimize last-minute reschedules;
• Clear rationale communicated to the CEO for calendaring decisions, balancing multiple priorities;
• Provide regular reports and develop standard operating procedures (SOPs) to document scheduling best practices and improve efficiency.

Required Qualifications and Skills

• Exceptional organizational discipline with a strong attention to detail and reliability;
• Expertise in creating and optimizing operational workflows, systems, and process documentation;
• Sound executive judgment with the ability to independently prioritize demands and communicate effectively;
• High conscientiousness with consistent follow-through and accountability;
• Excellent verbal and written communication skills, maintaining professionalism under pressure;
• Proficiency with calendar management, spreadsheets, CRM platforms, AI tools, and documentation systems.

Ideal Candidate Traits

• Naturally proactive and detail-oriented with a passion for organization and efficiency;
• Self-motivated in following up promptly without supervision;
• Calm and composed in challenging situations, able to prioritize with sound judgment;
• Strong ownership mentality with a drive to close tasks quickly and improve operations;
• Thrives in a high-performance culture and prefers a fast-paced, accountable work environment.

Why Join Socha Capital

• Direct mentorship from the CEO, gaining insights into strategic and operational leadership;
• Opportunity to expand your professional network among high-net-worth entrepreneurs;
• Competitive salary package with bonuses linked to performance and potential for career growth;
• Accelerated career development preparing you for leadership roles in finance, operations, and executive management within five years.