Executive Assistant to CEO

About East Coast Podiatry

East Coast Podiatry is a highly regarded podiatry practice in Asia, with multiple clinics across Singapore including Kembangan, Orchard, Novena, Bukit Timah, and Marine Parade. The practice specializes in conservative treatment of foot, ankle, and lower limb issues and serves local and international patients. Their headquarters is situated on Lower Delta Road.

Role Overview

This executive assistant position supports the CEO beyond traditional administrative tasks, serving as a strategic and trusted partner in business operations and key initiatives. The role requires close collaboration with the CEO on confidential and high-impact matters, including travel both within and outside the country, sometimes on short notice. The ideal candidate exhibits professionalism, discretion, flexibility, and maturity, working closely with senior leadership in a dynamic environment.

Key Responsibilities

• Act as the CEO's primary executive support, assisting in managing, implementing, and following up on business priorities and projects.
• Anticipate CEO’s needs, identify risks, and ensure timely completion of critical initiatives.
• Prepare and deliver executive-level presentations, reports, and briefing materials to facilitate strategic decisions.
• Represent the organization in building and maintaining relationships with referring doctors, clinics, hospitals, and other healthcare partners to strengthen and expand referral networks.
• Identify and develop new business opportunities by conducting market research and monitoring industry trends and competitor activity.
• Develop business development content and assist in client engagement and follow-up communications.
• Support end-to-end recruitment for local and international roles, including sourcing, screening, coordinating interviews, and managing offers.
• Maintain talent pipelines through networking events, career fairs, international recruitment efforts, and partnerships with educational institutions.
• Work closely with recruiting agencies and universities to meet hiring goals and assist in employer branding initiatives.
• Serve as the liaison between the CEO, senior leadership teams, internal departments, and external parties, organizing meetings, documenting decisions, and monitoring actions.
• Handle highly confidential information with utmost integrity and professionalism.
• Oversee tracking of cross-departmental projects ensuring alignment with company objectives, deadlines, and standards.
• Review contracts and policies before executive approval and support organizational governance, compliance, and continuous improvement efforts.
• Manage complex CEO calendar logistics across multiple stakeholders and time zones.
• Coordinate detailed travel arrangements domestically and internationally, including itineraries and logistics.
• Accompany the CEO on overseas business development and recruitment missions, providing on-site coordination and support.
• Manage the CEO’s professional social media presence on platforms like LinkedIn and Instagram by creating, scheduling, and publishing relevant content, monitoring engagement, and advising on strategies to enhance the CEO’s brand.
• Take charge of confidential, high-priority tasks and special projects assigned by the CEO that contribute to organizational growth and effectiveness.

Requirements

• Applicants must be Singapore Citizens.
• Possession of a Bachelor's degree in Business Administration, Management, Marketing, Mass Communication, Finance, or related disciplines.
• Between 2 to 5 years of experience providing support to C-suite executives or senior leadership.
• Preference for candidates with background as senior Executive Assistants, Chiefs of Staff, or in strategic support roles.
• Comfortable with frequent international travel and working closely with senior male executives.
• Experience managing executive or corporate social media accounts is advantageous.
• Demonstrated sound business acumen, exceptional organizational skills, and keen attention to detail.
• Exhibit a high degree of professionalism, discretion, and maturity.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office and Google Workspace, including strong presentation abilities.

What We Provide

• Direct involvement with top leadership and strategic business decisions.
• A senior-level role offering influence on organizational direction and outcomes.
• A team-oriented, trusted, and supportive work environment.