Executive Assistant - Jeddah

About the Role

Chalhoub Group has spent more than 70 years creating and enabling luxury experiences across the Middle East. As a hybrid luxury retailer, it manages a portfolio of 10+ owned brands and supports the distribution and marketing of 400+ international names spanning luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre. The company operates across more than 950 stores, digital platforms, and mobile apps, and continues to shape the future of luxury retail through innovation, omnichannel thinking, and new technologies.

The organisation operates with a strong people-first culture built on diversity, equity, inclusion, and continuous development. It employs more than 16,000 professionals across eight countries in the Middle East, with a presence in LATAM, and has received Great Place to Work® certification in several markets. Sustainability is also central to its long-term strategy, with commitments aligned to people, partners, and the planet, including membership in the UN Global Compact, support for the Women’s Empowerment Principles, and a Net Zero target for 2040.

Role Overview

This position provides senior-level administrative and executive assistance to the Managing Director. The role covers communication handling, schedule coordination, meeting and event support, research, reporting, presentation preparation, information management, and broader office administration.

Key Responsibilities

• Act as the main coordination point between the Managing Director’s office and internal teams or external stakeholders, ensuring communication remains professional, prompt, and clear.
• Handle incoming calls, messages, and documents by filtering, prioritising, and responding where possible, while escalating urgent matters with context and recommendations.
• Review important documents and prepare concise briefings for the Managing Director on priorities, risks, and required next steps.
• Arrange, support, and attend meetings, making sure agendas, materials, and follow-up actions are managed effectively.
• Organise executive events and business engagements when needed.
• Support the coordination of VIP and stakeholder visits to the organisation.
• Plan, organise, and carry out special directives and assignments on behalf of the Managing Director.
• Assist in preparing presentations, reports, and other business documents.
• Build and maintain productive professional relationships with senior leaders, external partners, and clients.
• Coordinate with internal departments and outside parties such as customers, suppliers, and partners on behalf of the Managing Director.
• Represent the Group professionally and credibly at senior levels.
• Prepare reports, presentations, and briefing packs requested by the Managing Director.
• Research information and compile analytical and statistical data as needed.
• Manage the Managing Director’s calendar, appointments, and time priorities.
• Arrange travel, itineraries, logistics, and expense tracking in coordination with relevant teams.
• Carry out general administrative tasks, including ordering supplies and maintaining records systems.

What the Employer Offers

The company says it will support professional growth through learning opportunities, varied assignments, and possible internal mobility. It also highlights a competitive benefits package that includes health care, child education contribution, remote and flexible working policies, and employee discounts.

Application and Assessment Notes

Candidates are expected to complete assessments and interviews independently. The company requests that generative AI tools not be used during that process so it can fairly evaluate each applicant’s thinking and approach to real situations.

Equal Opportunity

The organisation welcomes applicants from all backgrounds and states that hiring decisions are made without discrimination based on gender, age, race, religion, national origin, or disability status.