Executive Assistant

About the Role

Anantara The Palm Dubai Resort, part of the distinguished Anantara Hotels & Resorts global luxury brand rooted in Thai culture, is seeking a dedicated Executive Assistant. Founded in 2001, Anantara is known for authentic hospitality and operates in exclusive locations worldwide. This role offers an opportunity to play a key support function in a vibrant, guest-focused environment.

Key Responsibilities

• Deliver detailed administrative and executive assistance to the General Manager and Hotel Manager, managing calendars, meetings, travel plans, and daily tasks.
• Handle sensitive information, correspondence, reports, and documents with utmost confidentiality and professionalism.
• Oversee Executive Office administration such as filing systems, document control, correspondence, and tracking action items to ensure prompt follow-up.
• Prepare and organize agendas, presentations, reports, meeting materials and capture meeting minutes accurately with distribution and follow-up on action points.
• Coordinate management meetings, executive and VIP visits, leadership events, and special projects ensuring flawless execution.
• Compile and consolidate management reports, business reviews, performance dashboards, and executive presentations on a monthly, quarterly, and annual basis.
• Work collaboratively with all hotel departments to support communication, operational projects, cross-functional initiatives, and quality improvement efforts.
• Partner with People & Culture and Learning & Development teams for recruitment, onboarding, training, organizational updates, and support for management administration.
• Manage departmental administration tasks including attendance, leave records, payroll documentation, purchase requests, expense tracking, and budget monitoring.
• Foster professional relationships with property owners, corporate offices, business partners, government agencies, and other external stakeholders.
• Undertake additional duties or special assignments as delegated by the General Manager or Hotel Manager to aid business goals and the smooth operation of the Executive Office.

Additional Information

The position is based onsite at Anantara The Palm Dubai Resort in Dubai, UAE. The company culture emphasizes generosity, warmth, and heartfelt hospitality with a career growth environment that values freedom, harmony, and lasting guest impressions.