Executive Assistant at Early-Stage YC-Backed Startup

About HyperBlu Labs and the Opportunity

HyperBlu Labs specializes in accelerating the building of next-generation technology teams by combining artificial intelligence insights with human expertise. The company connects top-tier engineers, machine learning professionals, and product leaders with YC-backed and early-stage AI startups in New York City, the San Francisco Bay Area, and remote locations. Their mission is to help founders quickly hire exceptional technical talent to develop innovative products efficiently and collaboratively.

We are recruiting an Executive Assistant for a YC-backed startup based in Brooklyn, New York. This is a chance to work closely with the CEO and Chief of Staff of a fast-growing, early-stage company, bringing order and operational excellence to the team during a period of rapid scaling.

Core Responsibilities

• Deliver comprehensive administrative and operational support at the executive level for the CEO and Chief of Staff.
• Oversee scheduling, meeting coordination, invoice management, and essential backend administrative tasks.
• Manage external relationships and support executive coaching engagements.
• Develop, document, and enhance workflows and processes as the startup expands.
• Lead operational projects that extend beyond traditional executive assistant duties.
• Potential for advancement toward broader operational responsibilities within the organization.

Desired Qualifications and Traits

• Between three to six years of experience as an Executive Assistant.
• Prior experience supporting C-suite leaders or founders within early-stage startups ranging from Seed to Series D funding.
• Ability to thrive in a fast-moving, scrappy startup culture that demands adaptability and resourcefulness.
• Exceptional organizational skills with a proactive and independent work ethic.
• Strong oral and written communication capabilities coupled with effective stakeholder management.
• Preference for candidates with startup experience rather than solely large corporate backgrounds.