Event Coordinator

About the Role

This remote role is ideal for a detail-conscious and organized professional passionate about delivering impactful learning experiences and managing large-scale healthcare-related events. You will coordinate both virtual and face-to-face training programs, collaborating with government agencies, experts, and external parties to support healthcare initiatives. This position includes event planning, communication, technology facilitation, and administrative duties to ensure professional training events are executed flawlessly, enhancing educational outcomes and operational effectiveness.

Main Responsibilities

• Manage all facets of virtual and live training events including scheduling, logistics, preparation of materials, and smooth event execution.
• Work closely with state agencies, subject matter specialists, consultants, and internal teams to deliver educational content effectively.
• Oversee conference and special event activities ensuring they meet client objectives, schedules, and quality standards.
• Maintain event documentation such as participant materials, certificates, badges, status updates, and planning files.
• Leverage platforms like Microsoft Teams, Zoom, and Webex to facilitate online events and boost participant engagement.
• Support instructional design and learning strategies to craft meaningful training sessions.
• Track event progress, provide regular updates, and address logistical issues during planning and execution.

Required Qualifications and Skills

• Bachelor's degree with a minimum of two years' relevant experience, or equivalent education combined with work experience.
• Proven experience coordinating both virtual and in-person events, ranging from small gatherings to large programs involving hundreds or thousands of attendees.
• Proficiency in Microsoft Office and familiarity with online collaboration tools such as Teams, Zoom, and Webex.
• Knowledge of audio/visual technology and virtual event technical setup.
• Strong organizational capabilities with effective prioritization, multi-tasking, and deadline management skills.
• Excellent verbal and written communication, with a capacity for collaboration across diverse stakeholders.
• Ability to operate independently while maintaining professionalism and meticulous attention to detail.

Benefits and Additional Information

• Competitive annual salary range of $55,806 to $74,750, varying by experience, location, and job specifics.
• Fully remote work environment with occasional travel for events approximately 1 to 4 times yearly.
• Comprehensive healthcare coverage including medical, dental, and vision insurance.
• 401(k) retirement plan featuring company matching.
• Paid vacation, holidays, and extra leave to promote work-life balance.
• Flexible work schedules tailored to support both professional and personal needs.
• Opportunities for career advancement supported by internal mobility programs and development resources.
• Employee wellness initiatives and other long-term support benefits.

Additional Notes

This job is managed on behalf of a partner organization responsible for the recruitment process, including application review and next steps. The employer utilizes AI tools to assist in fair and efficient candidate matching, but final employment decisions rest with human recruiters. Data privacy and proper handling of personal information are maintained in compliance with relevant regulations.