Document Controller

Overview

We are seeking an experienced Document Controller with expertise in managing project documentation for large infrastructure programs across Ireland. This role involves oversight of document control and coordination for nationally significant design and build projects spanning metro, aviation, rail, water, and highway sectors.

Key Responsibilities

• Oversee document control workflows and ensure timely, accurate management of project documentation.
• Manage the receipt, distribution, and filing of documentation according to prescribed protocols.
• Maintain comprehensive document registers and metadata for traceability and audit readiness.
• Establish and enforce version control systems and communicate document statuses effectively.
• Support the deployment and administration of document management systems including common data environments such as Aconex and SharePoint.
• Ensure documentation complies with project naming conventions and organizational standards.
• Coordinate document review, approval processes, and distribution pipelines.
• Provide guidance to project teams and contractors on proper use of document control systems.
• Assist in audits and assurance activities related to information governance.
• Manage archiving and handover of completed project information repositories.
• Support reporting duties related to document control metrics and drive continual improvement in information management practices.

Candidate Profile

• Proven experience in document or information management within infrastructure or construction projects.
• In-depth familiarity with document control best practices and system implementations.
• Hands-on knowledge of CDE platforms (e.g., Aconex, SharePoint, ProjectWise) and document management software.
• Solid understanding of standards, naming rules, and document workflows in project environments.
• High attention to detail with capability to handle significant volumes of complex data accurately.
• Experience contributing to audit, quality assurance, and governance processes.
• Strong interpersonal skills enabling effective communication and collaboration across diverse teams.
• Organized, proactive, and able to prioritize tasks to meet deadlines efficiently.
• Familiarity with engineering and construction documentation requirements is an advantage.
• Possession of a degree or relevant qualification in information management, business administration, or a related field, or equivalent experience.

Benefits and Company Culture

• Support for your professional growth and development.
• Leadership guided by clear principles and values.
• An inclusive culture that respects and values individuality.
• Opportunities to draw inspiration from colleagues, clients, and innovative projects.
• Stable employment with a foundation-owned company focused on long-term sustainability.
• Flexible working options accommodating work-life balance.
• 27 days annual leave plus recognized bank holidays.
• Company matched pension contributions.
• Private medical insurance and life assurance coverage.

Additional Information

This role is based onsite in Dublin, Ireland.

We encourage applications from candidates of all backgrounds and strive for equality, diversity, and inclusion in our recruitment process. Adjustments to the application process to facilitate accessibility can be requested by contacting the company.

The application deadline is 6th September 2026.

Ramboll is a global provider of architecture, engineering, and consultancy services with a strong commitment to sustainability and societal impact.