Design Associate / Coordinator

Position Overview

The Design Associate/Coordinator plays a pivotal role within the Design department, reporting directly to the Director of Design. This role supports both new and ongoing projects, focusing primarily on furniture selection, small construction, signage, and overall maintenance of existing designs. The objective is to enhance and uphold the distinct style and personality of the properties.

Key Responsibilities

• Collaborate closely with Department Heads and the Design team to ensure all spaces meet established standards and that public areas are consistently maintained in pristine 'show-ready' condition.
• Work alongside Housekeeping, Engineering, Events, and Food & Beverage departments to uphold uniform interior design standards across rooms, displays, floor plans, signage, and event setups.
• Adapt effectively within a fast-paced environment to meet evolving project requirements and expectations.
• Proactively identify potential challenges and resolve problems before they escalate.
• Manage fixture, furniture, and equipment (FF&E) inventory, including receiving, requisitioning, scheduling, and installation, with specialized knowledge in vintage furniture.
• Source vintage furniture and unique objects, along with general FF&E, tabletop items, and operating supplies and equipment (OS&E).
• Execute design projects by sourcing materials, conducting price comparisons, selecting vendors, and maintaining budgets.
• Interpret construction documents and floor plans accurately, understanding scale and spatial relationships of structures and furnishings.
• Develop instructional manuals, standard operating procedures (SOPs), and visual presentations for space maintenance.
• Schedule and oversee vendor projects with professionalism and efficiency.
• Coordinate furniture placement, landscaping upkeep, and manage tools and materials needed throughout the property.
• Organize and maintain FF&E assets, both on-site and off-site, ensuring accurate inventory and care.
• Conduct regular reviews of public spaces and guest rooms alongside the Director of Design.
• Source new and replacement materials for projects locally and internationally, including occasional travel to procure items.
• Understand wood and metal finishes as well as general contracting and interior design terminology.

Qualifications and Skills

• 2 to 4 years of experience in hospitality design.
• 2 to 4 years of prior interior design experience.
• A degree in design or a related art field is mandatory.
• Proficiency in Adobe Creative Suite, Microsoft Office, CAD software, SketchUp, or similar programs such as Vectorworks or Rhino/3D.