Business Operations Coordinator

Role overview

The Business Operations Coordinator is responsible for keeping daily office, financial, and administrative processes running smoothly. In this role, you will support bookkeeping, grant-related administration, recordkeeping, reporting, and general operations while working with organizational leadership, program teams, and outside partners to help advance the organization’s objectives and maintain reliable records.

Administrative support

• Provide day-to-day administrative assistance to leaders and program personnel.
• Keep both digital and physical filing systems organized and up to date.
• Arrange meetings, draft agendas, and capture notes when needed.
• Handle correspondence, office supply coordination, and routine office tasks.
• Assist in creating reports, presentations, and internal documents.

Financial administration

• Support bookkeeping tasks, including accounts payable and accounts receivable.
• Process invoices, reimbursement requests, and related financial paperwork.
• Maintain financial records along with backup documentation.
• Reconcile expenses and assist with monthly financial reporting.
• Help monitor budgets and track budget performance.

Grant administration

• Organize grant files and compliance-related documents.
• Track grant spending and upcoming reporting deadlines.
• Support the preparation of grant reports and related source data.

Data management and reporting

• Collect, organize, and maintain program and operations data.
• Enter information into organizational databases and tracking tools, then verify accuracy.
• Prepare routine reports and dashboards for internal teams and funders.
• Assist with analysis of data and measurement of performance.
• Contribute to quality improvement and program evaluation work.

Operations support

• Assist with contract administration and vendor coordination.
• Help maintain organizational policies, procedures, and operational records.
• Coordinate logistics for trainings, events, and meetings.
• Take on additional responsibilities as assigned.

Qualifications

A bachelor’s degree is preferred in Business Administration, Accounting, Public Administration, Nonprofit Management, Health Administration, or a closely related area. The role calls for at least 2 years of experience in administration, bookkeeping, data handling, or office operations. Experience in the nonprofit sector is a plus.

Knowledge, skills, and abilities

• Well-developed organization and time management abilities.
• High level of accuracy and attention to detail.
• Comfort using Microsoft Office, with strong Excel skills.
• Ability to learn accounting and database applications.
• Working knowledge of basic bookkeeping concepts.
• Ability to interpret and work with data.
• Strong written and spoken communication skills.
• Capability to manage multiple priorities and work to deadlines.

Preferred qualifications

• Experience with QuickBooks or comparable accounting software.
• Background working with grant-funded programs or nonprofit organizations.
• Familiarity with CRM systems, databases, or reporting platforms.
• Exposure to data visualization and reporting tools.