Back Office Coordinator

Role Overview

We are seeking a meticulous Back Office Coordinator to oversee administrative duties, maintain project files, facilitate coordination among teams, and ensure efficient office operations. The candidate must demonstrate excellent communication skills and be highly proficient in Microsoft Excel and Google Sheets.

Key Responsibilities

• Manage daily back office processes and administrative functions.
• Create and update MIS reports, project monitoring sheets, and essential documentation.
• Maintain and manipulate data efficiently using Excel and Google Sheets.
• Communicate and coordinate with architects, designers, project teams, vendors, and clients to promote streamlined workflows.
• Maintain comprehensive records, files, drawings, and project-related documentation.
• Follow up with various internal departments to ensure deadlines and tasks are met promptly.
• Handle email correspondence, report creation, data entry, and management of documents.
• Provide operational and reporting assistance to the management team.
• Ensure data accuracy while safeguarding the confidentiality of information.
• Support overall office operations and process coordination to maintain smooth functioning.

Required Qualifications and Skills

• Excellent verbal and written communication proficiency.
• Advanced skills in Microsoft Excel and Google Sheets.
• Strong organizational, coordination, and multitasking capabilities.
• High attention to detail and adept problem-solving abilities.
• Capability to thrive in a fast-moving work environment.
• Bachelor's degree in any field.
• Between 1 and 4 years of experience in back office, administration, MIS, operations, office coordination, or project coordination roles.
• Experience working in architecture, interior design, construction, engineering, or real estate sectors is advantageous.