Assistant Manager - Paralegal

About Lumenci

Lumenci is an innovative legal technology startup focusing on transforming how companies manage, protect, and monetize their intellectual property assets. Our client base includes leading global innovators, high-profile legal teams, and startups. To date, we have reviewed over 70,000 patents and supported more than 175 intellectual property litigation cases, earning recognition in the IAM Strategy 300 for excellence in our sector.

Role Overview

We are looking for an Assistant Manager - Paralegal to join our Legal Operations team. This position involves supporting clients, advisors, executives, and legal teams through detailed legal research, document preparation, managing communications, scheduling, and coordination of operational tasks. You will handle complex legal processes, promote improvements in workflows, mentor junior staff, and ensure smooth case execution across IP litigation and consulting work. This role operates remotely but requires working during US Central Time business hours (9:00 AM - 6:00 PM CT). The environment combines technology with legal expertise, offering autonomy and career growth opportunities for high achievers.

Key Responsibilities

• Conduct thorough legal research to support IP litigation and consulting efforts.
• Prepare, review, proofread, and format legal documents, contracts, correspondence, and litigation materials utilizing AdobeSign, Microsoft Office, and other legal technologies.
• Maintain client communications, organize meetings, track deadlines, and manage calendars across multiple cases.
• Create and continuously update legal playbooks, templates, standard operating procedures, and operational documents to enhance consistency and efficiency.
• Lead initiatives to optimize legal workflows, templates, document storage, and operational processes.
• Monitor matter metrics, workloads, and timelines, generating reports and dashboards for leadership.
• Guide and mentor junior paralegal and legal operations team members while enforcing quality standards and best practices.
• Identify and implement potential automation and improvements through legal technology and AI-powered tools.

Requirements

• A bachelor's degree or equivalent in Legal Studies, Business, or relevant fields (paralegal certification preferred but not mandatory as per Texas standards).
• Between 5 to 7 years of experience in legal support, paralegal duties, legal operations, litigation support, or professional services.
• Proven skills in project and stakeholder management, with the ability to handle multiple priorities efficiently in a dynamic setting.
• Strong written and verbal communication abilities.
• Advanced user of Microsoft Office tools including Word, Excel, Outlook, and Teams.

Preferred Qualifications

• Experience supporting litigation or intellectual property cases and familiarity with case management systems.
• Background in working with US-centric teams or clients in multi-geographical environments.
• Experience coordinating tasks across multiple jurisdictions such as the US, EU, and Asia.
• Demonstrated track record leading legal operations projects, mentoring, and driving process enhancements.
• Experience with office coordination, client service, and document handling.
• Knowledge of legal technology tools and AI applications related to legal research, document automation, and workflow improvements.

Role Specifications

• Location: Remote work arrangement.
• Working hours correspond with US Central Time business hours, from 9:00 AM to 6:00 PM CT, to support US legal operations.

Personal Attributes

• Highly organized, discreet, and proactive with a strong sense of professional ethics.
• Excellent coordinator capable of independently managing multiple stakeholders, priorities, and deadlines.
• Process-driven professional with a passion for enhancing operational efficiency and mentoring teammates.
• Tech-savvy and open to leveraging AI and advanced legal technology for modernization efforts.
• Dynamic individual excited by startup challenges and eager to contribute to the future of intellectual property management.

Why Work at Lumenci?

• Collaborate with seasoned experts and legal professionals specializing in intellectual property consulting.
• Advise high-level executives and industry leaders in patent strategy and IP litigation matters.
• Influence the telecom IP industry through research, advisory services, and critical negotiations.
• Play an essential role in refining legal operations and promoting process excellence.
• Opportunity for leadership growth by spearheading key legal operations projects and mentoring colleagues.
• Engage with a diverse team of both legal and technical experts, with possibilities for executive roles as the company expands internationally.