Administrative & Personal Assistant

Company Overview

Foment Productions is an independent entertainment company seeking a reliable Administrative & Personal Assistant to support their CEO/President.

Position Summary

This full-time hybrid role based in Los Angeles, CA, entails providing comprehensive daily support both professionally and personally to the founder, with approximately 60% business and 40% personal duties. The assistant will handle a range of tasks including managing communications, coordinating schedules, organizing documents, troubleshooting operations, booking travel, and sometimes accompanying the founder on trips.

Key Duties and Responsibilities

• Engage regularly in communications, mostly with the founder and occasionally within the broader team.
• Assist with administrative tasks such as maintaining to-do lists, note-taking, organizing files, managing correspondence, and capturing content.
• Coordinate schedules and keep track of collaborators working on various projects.
• Prepare and distribute clear notes to facilitate communication among the founder’s team and external consultants or service providers.
• Support expense tracking and reimbursement documentation.
• Arrange travel bookings and, when required, travel with the founder nationally or internationally.
• Provide household management support, including scheduling personal appointments like medical or veterinary visits.
• Ensure calendar alignment between personal and professional commitments.
• Assist the founder in timely preparation for meetings, interviews, public appearances, and events.
• Collaborate effectively with other team members.

Candidate Qualifications

• 3-5 years’ experience in administrative, personal assistant, or equivalent support roles.
• Strong organizational, time management, and multitasking capabilities.
• Excellent interpersonal and communication skills.
• Proactive, anticipatory work style, able to foresee needs before they arise.
• Flexible attitude towards tasks of varying scale and nature.
• Comfortable working within performance venues and capable of assisting with small-scale content creation and dissemination.
• Tech-savvy with ability to troubleshoot common office and home tech issues like Wi-Fi, printers, and applications.
• Experience liaising with vendors, contractors, and service providers.
• Possession of reliable transportation and a valid driver’s license; familiarity with New York City is noted but role is in Los Angeles.
• Discreet, emotionally intelligent, trustworthy, and confident in asking for clarification when needed.
• Able to sustain focus amidst conflicting priorities with sound judgment.
• Multi-skilled with an interest in creative tasks; proficient with tools such as Canva, Descript, video and photo editing software.
• Willingness and ability to travel on tour supporting the founder.

Preferred Skills and Experience

• Background working in home, office, or creative startup environments.
• Familiarity with cultural and social justice issues.
• Comfortable with pets, particularly cats.