Administrative Coordinator

About NXTRND

Established in 2018, NXTRND (Next Trend) is a Montreal-based innovative brand specializing in football equipment and accessories. Our commitment is to engage directly with athletes to create tailored products that meet their needs, advancing the sport of football.

Key Responsibilities

• Oversee scheduling and calendar management for company executives.
• Organize and manage internal and external meetings including preparation of agendas, logistical arrangements, and follow-up actions.
• Arrange business travel plans, accommodations, transportation, and detailed itineraries.
• Screen and prioritize emails and communications, responding when appropriate.
• Document meeting notes and prepare various business-related documents.
• Plan and coordinate company events such as team lunches, holiday parties, off-site meetings, and customer visits.
• Maintain office supplies, equipment, and facilities to ensure smooth operation.
• Ensure the office environment remains organized, clean, well-stocked, and efficient.
• Coordinate onboarding activities including setting up workstations, managing office access, and distributing welcome packages.
• Support HR and recruitment activities, including interview scheduling and candidate communication.
• Monitor renewals of subscriptions, memberships, and track recurring administrative deadlines.
• Maintain digital filing systems and company records in an organized manner.
• Handle incoming mail, courier services, and manage office deliveries.
• Assist with special projects and provide cross-departmental administrative support as required.

Required Skills and Qualifications

• Minimum of three years experience in administrative roles.
• Proven ability to manage multiple priorities efficiently in a dynamic environment.
• Excellent organizational and time management capabilities.
• Strong verbal and written communication proficiency.
• Discretion, professionalism, and confidentiality are essential.
• Highly skilled in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite applications.
• Experienced in coordinating calendars, travel, meetings, and overall administrative workflows.
• Detail-oriented with excellent follow-up skills.
• Self-motivated with a proactive and solution-focused attitude.
• Comfort interacting professionally with executives, clients, vendors, and all staff levels.
• Familiarity with project management tools such as Asana is a plus.

Additional Details

• Job Type: Full-time
• Location: Onsite in the Old Port of Montreal office
• Schedule: Monday through Friday, 9:00 AM to 5:00 PM
• Annual Salary Range: $55,000 to $65,000
• Paid Time Off: 4 weeks per year