Administrative Assistant - 1 Year Contract

About the Role

Join Reinsurance Group of America (RGA), a globally recognized Fortune 200 company dedicated to life and health reinsurance solutions. As an Administrative Assistant based in Singapore, you will be a key contributor supporting the office’s daily operations and fostering a positive and efficient work environment. This position is ideal for a proactive and adaptable candidate eager to handle varied administrative tasks and assist with special projects including an upcoming office relocation.

Key Responsibilities

• Manage routine office operations such as reception duties, handling calls, mail, courier services, and correspondence.
• Coordinate meeting room reservations and preparation for meetings and company events.
• Maintain supplies including pantry, stationery inventory, and ensure office areas are clean and orderly.
• Perform clerical duties like document filing, scanning, data entry, and updating administrative records.
• Serve as backup support within the administration team during absences or heavy workloads.
• Collaborate with building management and external vendors for maintenance, repairs, and facility services.
• Assist with the logistics of office renovations, workplace improvement initiatives, and office move preparation.
• Support employee onboarding by organizing workspace setup and liaising with IT for new hires.
• Assist with travel bookings, accommodation, expense claim processing, and internal communications.
• Help organize corporate events, workshops, and employee engagement programs.
• Support invoice processing, payment tracking, and maintenance of financial and administrative documentation.
• Handle miscellaneous administrative tasks and errands, taking ownership through to completion.

Qualifications and Experience

• Diploma or equivalent educational qualification.
• 2 to 3 years' experience in administrative support, office coordination, or customer service roles.
• Proficient with Microsoft Office suite applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Personal Attributes

• Positive, enthusiastic, and service-driven mindset.
• Proactive and hands-on approach, ready to support various tasks.
• Flexible and adaptable to fast-paced, dynamic work settings.
• Detail-oriented with a strong sense of responsibility.
• Capable of working autonomously while collaborating well with colleagues.
• Strong communication and interpersonal skills.
• Keen to learn and demonstrate initiative.
• Comfortable assisting with office relocation and workplace projects.

What RGA Offers

• Opportunity to gain insights and experience from an international and supportive team.
• A respectful, inclusive culture promoting innovation and individuality.
• Exposure to a broad career network and growth potential.

Additional Information

Our recruitment process incorporates artificial intelligence during initial screening phases to personalize candidate experiences and maintain anonymity regarding personal details. Hiring decisions remain human-led throughout, with dedicated recruiter support.